Administrative Assistant West Campus

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance

Summary: The Early Learning Center Administrative Assistant serves as the welcoming and organizational hub of Lititz Christian School's Early Learning Center West Campus in Marietta. This individual provides administrative support to the Director, assists families and visitors, supports classroom operations, and helps ensure the smooth day-to-day functioning of the center. The ideal candidate is highly organized, flexible, relational, and enjoys working in a fast-paced environment while supporting young children, families, and staff.

Essential Responsibilities

Administrative Support

• Maintain and organize student files, ensuring all required documentation is complete and current.
• Assist with enrollment paperwork and student record management.
• Support the Director with administrative projects, scheduling, and communication.
• Order and organize office and classroom supplies as directed.

Family and Visitor Relations

• Serve as the primary receptionist for the center.
• Answer and direct incoming phone calls in a professional and friendly manner.
• Welcome families and visitors while providing excellent customer service.
• Screen and manage visitor entry in accordance with center security and safety procedures.
• Respond to parent questions and communicate information as directed by the Director.

Staff and Classroom Support

• Monitor and respond to walkie-talkie communications from teachers and staff throughout the day.
• Assist teachers by providing materials, supplies, or support as needed.
• Step into classrooms to provide coverage when necessary.
• Assist with special events, family activities, and center programs.

Food Service Support

• Prepare and distribute daily snacks.
• Serve lunches to classrooms and assist with meal service.
• Maintain cleanliness and organization of food preparation and serving areas.

Safety and Operations

• Help maintain a safe, secure, and welcoming environment for children, families, staff, and visitors.
• Follow all DHS licensing regulations and center policies.
• Assist with emergency procedures, drills, and safety protocols as directed.
• Perform other duties as assigned to support the overall mission and operation of the Early Learning Center.

Qualifications

• High school diploma required; associate degree or related experience preferred.
• Previous administrative, customer service, childcare, or school office experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.
• Proficiency with email, Google Workspace, and basic office software.
• Ability to work collaboratively with children, families, and staff.

Personal Qualities

• Warm, welcoming, and service-oriented.
• Strong attention to detail and follow-through.
• Flexible and willing to assist wherever needed.
• Positive team player with a heart for children and families.
• Supports and upholds the mission, vision, and values of Lititz Christian School and the Early Learning Center.

Work Schedule

This is a full-time, year-round position. Work hours are determined by the center's needs and may vary slightly based on enrollment and operational requirements.