Administrative Assistant

California Retina Consultants

Job Summary

This individual will be responsible for providing high level administrative support to the administrative team members by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

Duties / Responsibilities

Accomplish special projects as assigned with exceptional attention to detail and timelines.
Assist with preparing of daily/weekly/monthly reports for Administrative team.
Assist all members of the administrative team with miscellaneous responsibilities.
Lead on purchasing of uniforms and office, cleaning, and breakroom supplies for all offices.
Prepare outgoing mail for distribution.
Update and maintain databases and electronic files.
Type/disburse documents, reports, and correspondence.
Unpack and reconcile orders and deliveries
Coordinate meetings, travel arrangements, and events.
Ensure office equipment is properly maintained and serviced.
Perform other duties as assigned.

Requirements

About the Candidate

Education and Experience

High school diploma or equivalent required;
- Bachelors' degree preferred in Business Administration, or related field.

Preferred Skills / Abilities

Excellent communication and interpersonal skills.
Strong organization with attention to detail.
Ability to multi-task efficiently and effectively.
Excellent time management skills with a proven ability to meet deadlines.
Ability to work independently and as a team member.
Demonstrated computer literacy.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

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Vacancy posted 1 day ago

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