Administrative Assistant - Tax Credit dept.

Job DescriptionJob Description

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.

Essential Duties and Responsibilities

Monitoring rentals email

• Sending notices for units on Master waiting list, monitoring responses
• Printing all documents sent in by applicants to process
• Sending notices on HC, keeping track of responses
• Sending out all formal rejection letters and scan all rejection files to folder
• Print all appeals, scan, and send to Resident Selection Supervisor for review
• Enter all new transfer request, examine list, and provide status update to tenants inquiries
• Scanning all lease transfer request, name change to Que in Re-rental folders
• Review, complete and send out mail merge when necessary
• Assist receptionist when they are out as needed.
• Purge Master waiting list once yearly to determine if applicants are still interested in housing
• Assist in translating on scheduled HPD interviews or phone calls when necessary
• Attend to tenants inquiries at front reception
• In charge of answering applicants/tenants calls and provide assistance
• Providing Leasing Dept with the unit registration of the preclearances
• Downloading applications from website
• Enter Comments on BJ Murray for Lease Transfers
• Education, Experience, and Licensing Requirements:
• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Required to be fluent in Spanish; speaking and writing
• Minimum 3 years experience in office setting
• Minimum of 3 years using Microsoft Office (specifically Word and Excel)
• Capable of handling multiple phone lines
• Proficient in maintaining organization and multitasking
• Proficient in maintaining a calm demeanor in a fast pace environment
• Hands-on experience with office equipment (e.g., scanners and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination.

Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate. xhqgsiq Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.