Attendance Secretary-OTTER CREEK ELEMENTARY SCHOOL

JOB GOAL :

The Attendance/Registrar Secretary performs responsible secretarial duties involving compiling and posting daily attendance records and reports; assists students, parents, and other staff in matters relating to attendance, scheduling, master schedule issues, and performs related work as assigned by the Principal.

TERMS OF EMPLOYMENT:

Ten (10) Month (203 days) contract, Schedule 804-Range 106 plus benefits package. NOTE: Precise placement within the salary range will be determined based upon experience. FLSA: Non-Exempt.

QUALIFICATIONS:

1. Minimum of high school diploma required. Associate degree or 60 college hours preferred.
2. Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records and a knowledge of eSchool.
3. Intermediate to advanced elements of correct English usage, grammar, spelling and vocabulary.
4. Positive public relations skills, dependable and flexible in performing duties. Satisfactory computer skills.

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

1. Conducts effective communication with students, parents/guardians, staff and the public in person, by phone, and electronic mail.
2. Performs daily attendance accounting work required to collect, record and compute accurate daily school attendance records; compiles and verifies the data for State and Federal Reports and meets with staff and others as directed.
3. Prepares reports relative to attendance and enrollment as required.
4. Record suspensions, reinstatements, withdrawals, and drops for non-attendance.
5. Responds to a wide variety of program-specific and district-general inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
6. Supports assigned administrator(s), registrar, and school staff for the purpose of providing assistance in relation to student scheduling/master schedule and other administrative functions.
7. Assists students in the office.
8. Performs other related duties as assigned.
9. Responsible for requesting student records, driver license forms, permanent record folders, transcript requests and other duties assisting the registrar.
10. Assist with report cards, schedule cards, interim reports and graduation.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Mental Functions, Physical Requirements, and Working Conditions:


While performing the duties of this job, the employee is regularly required to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and/or objects, and providing oral information. Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year. Additional technical skills, knowledge, and abilities may be recommended by immediate supervisor and approved by the Human Resources Director.