Administrative Program Coordinator-Onsite

Administrative Program Coordinator-Onsite

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. The Administrative Program Coordinator provides vital support across institutional programs, assisting department management with the efficient administration of activities. Key responsibilities include maintaining regulatory and departmental records in strict compliance with ACCME Guidelines, coordinating meetings and events, and preparing reports and communications. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks, as well as experience in regulatory compliance and effective collaboration across departments. As a successful candidate, you will:

• Administrative: Experience in preparing and organizing educational meetings across the enterprise, ensuring smooth execution and alignment with institutional goals.
• Travel Coordination: Skilled in coordinating and arranging visits with community partners, including providing comprehensive personnel support during these engagements.
• Compliance: Proficient in monitoring and maintaining regulatory policies in accordance with institutional standards and the Accreditation Council for Continuing Medical Education (ACCME) guidelines.
• Program Administration: Capable of performing a variety of duties, including program administration, organizational analysis, budget preparation, contract and grant administration, and facilities support.
• Financial Management: Experience in assisting with budget development by gathering, analyzing, and reporting data. Ability to monitor assigned budgets, report variances, and provide accurate projections and recommendations as needed.
• Systems and Personnel Support: Adept at providing systems and personnel support to ensure efficient program operations.
• Additional Information: Schedule Flexibility: Flexibility is key to adapting plans and ensuring program success. Early/Late/Weekend Hours: In-Office work hours typically start by 6:30 a.m. However, while on-site at events or conferences, work hours are determined by needs of the event with earlier start times and hours that can extend into late evenings and/or weekends. Travel: Approximately 2025% travel is required, including local and out-of-state trips (via car, air, or train). Some trips may last up to a week or more for larger conferences. Technical & Communication Skills: High computer literacy is required, including the ability to learn new software tools designed for CME management. Excellent writing, public speaking, project/time management, and professional communicationespecially with physicians, leadership, and vendorsare essential. Professional Attributes: This role is well-suited for candidates who are intellectually curious, proactive, team-oriented, and passionate about making a difference in healthcare through continuing education.

Your qualifications should include: Bachelor's Degree Required. 3 or more years of progressively responsible experience and multiple project administrative duties. Practice a high level of integrity and honesty in maintaining confidentiality. City of Hope is an equal opportunity employer.

Primary Location: United States-California-Duarte

Job: Business Services Work Force Type: Onsite

Shift: Days