Executive Assistant

BayOne Solutions

Job Title: Executive Assistant - Strategic Operations

Location: San Jose, CA (On-site 5 days/week initially; potential for flexible schedule after first month)

Employment Type: Contract-to-Hire

Start: ASAP

Role Summary

We are seeking a highly capable and proactive Executive Assistant who goes beyond traditional administrative duties. This role requires strategic coordination, critical thinking, and versatility to support executive leadership while contributing to broader business goals. The ideal candidate is ambitious, intelligent, and eager to make a meaningful impact on the organization's success.

Key Responsibilities

Provide high-level support to executive leadership, managing calendars, meetings, and communications
Strategically coordinate initiatives that align with business goals
Plan, organize, and execute events and projects, ensuring seamless logistics and engagement
Draft and review communications for internal and external stakeholders
Collaborate with multiple teams to support cross-functional projects
Anticipate executive needs and proactively identify opportunities to add value
Handle confidential information with discretion and professionalism
Contribute to process improvements, operational efficiencies, and team growth

Candidate Qualities

Intelligent, ambitious, and eager to take ownership of projects beyond standard administrative tasks
Strong resilience and ability to navigate challenges with professionalism
Excellent communication skills, able to engage effectively with multiple stakeholders
Versatile and adaptable, capable of balancing diverse responsibilities, from event management to strategic initiatives
Long-term growth mindset, interested in developing a career within the organization

Qualifications

Proven experience in executive support, operations, project coordination, or similar roles
Exceptional organizational and problem-solving skills
Strong written and verbal communication skills
Comfortable working on-site and collaborating with multiple teams
Proficiency with standard office tools (Outlook, Word, Excel, PowerPoint, scheduling software)
Experience managing events, PR activities, or cross-functional projects is a plus

Apply

Vacancy posted 4 days ago

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