Senior Executive Assistant

Our client is seeking a highly organized Senior Executive Assistant to support their executive leadership team. In this key role, you will serve as a trusted strategic partner, managing executive schedules, coordinating Board of Directors activities, facilitating high-level communications, and driving organizational priorities forward. The ideal candidate is a tech-savvy, detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment and discretion, anticipates needs, solves problems proactively, and collaborates effectively across all levels of the organization. Job Duties Provide comprehensive administrative support to members of the Executive Leadership Team. Manage complex executive calendars, scheduling priorities, travel arrangements, and meeting logistics. Coordinate and facilitate communications between executive leadership, internal stakeholders, external partners, and community leaders. Serve as the primary liaison between the Executive Leadership Team and the Board of Directors. Coordinate all Board of Directors meetings, committee meetings, retreats, and special events. Prepare and distribute Board meeting agendas, board packets, presentations, minutes, resolutions, and supporting materials. Maintain official Board records, governance documentation, meeting minutes, and organizational archives. Assist executive leadership with strategic initiatives, special projects, and organizational priorities. Track action items, project milestones, deadlines, and deliverables to ensure accountability and timely completion. Draft, edit, proofread, and distribute executive correspondence, reports, presentations, and organizational communications. Prepare executive briefing materials, research reports, and presentation content for internal and external meetings. Monitor organizational priorities and proactively identify opportunities to improve operational efficiency and effectiveness. Exercise independent judgment to resolve routine and complex administrative matters. Maintain strict confidentiality regarding sensitive organizational, personnel, governance, and financial information. Coordinate executive and board-related technology platforms, including virtual meeting systems, document management systems, and collaboration tools. Facilitate communication and information flow among executive leadership, Board members, and organizational stakeholders. Support organizational events, leadership retreats, board development activities, and strategic planning initiatives. Ensure all assigned projects, communications, and deliverables are completed accurately and within established timelines. Other job-related duties as assigned. Required Skills/Abilities Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously. Excellent verbal, written, and interpersonal communication skills. Demonstrated ability to interact professionally with executives, board members, community leaders, and stakeholders. Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Strong technological aptitude with the ability to quickly learn and utilize new software platforms and systems. Strong project management and coordination skills. Exceptional attention to detail and commitment to accuracy. Ability to exercise sound judgment, discretion, and independent decision-making. Proven ability to maintain confidentiality and handle sensitive information appropriately. Strong critical thinking, analytical, and problem-solving abilities. Demonstrated ability to anticipate needs and proactively address challenges before they arise. Ability to balance strategic thinking with hands-on execution. Excellent time management skills and ability to meet critical deadlines. Ability to work independently while fostering collaboration and keeping stakeholders appropriately informed. High level of professionalism, emotional intelligence, and executive presence. Regular and predictable attendance and promptness for work. Education and Experience Bachelor's degree in Business Administration, Communications, Public Administration, Organizational Leadership, or a related field preferred. Minimum of five years of progressively responsible executive administrative support experience required. Three years’ experience supporting senior executives, executive leadership teams, or governing boards strongly preferred. Demonstrated experience coordinating Board of Directors activities, governance processes, and executive-level meetings preferred. Advanced proficiency with Microsoft Office Suite and virtual collaboration platforms required. Experience with board management software, project management tools, and document management systems preferred. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Ability to travel occasionally for board meetings, retreats, conferences, and organizational events. Ability to work flexible schedules as necessary to support executive and board-related activities. Ability to operate standard office equipment. Hybrid or on-site work environment as determined by organizational needs. Work a flexible schedule, including evenings and weekends to meet client needs (as directed). #J-18808-Ljbffr Durham Staffing Solutions