Healthcare Administrator

DEPARTMENT:THE VISTA

POSITION TITLE:HEALTHCARE ADMINISTRATOR

RESPONSIBLE TO:SENIOR ADMINISTRATIVE OFFICER

EXPOSURE LEVEL:CATEGORY III

EXEMPTION STATUS:EXEMPT

SUMMARY: Responsible for the planning organizing, developing and directing of the day-to-day operation of The Vista at Mission Ridge in accordance with current Federal, State and local standards governing long-term care facilities.

ESSENTIAL JOB FUNCTION: Executive Direction
• Plans, organizes, implements, evaluates and directs the day-to-day operation of the Assisted Living Facilities and its activities and programs
• Develops, maintains and periodically updates written policies, procedures, reference materials, manuals, objectives and philosophies
• Oversees and coordinates the planning and administration of operating budgets and contracts; participates in the overall fiscal planning for the organization
• Manages daily administrative operations of the organization; provides direct supervision of subordinate employees including planning, assigning, and organizing work; interviews and hires
• Monitors activities to ensure we are maintaining our quality improvement program.
• Provides market research and analysis; prepares research-based reports and sales forecasts for senior management
• Coordinates with marketing to manage occupancy for The Vista
• Attends meetings and participates in various committees
• Is expected to be part of the on call team

ESSENTIAL JOB FUNCTION: Supervision
• Hire, coach, educate, evaluate and discipline assigned employees
• Identifies and arranges for training needs of staff
• Complete staff performance reviews and initiate proper personnel paperwork
• Responsible for oversight of the employee schedules and coverage

ESSENTIAL JOB FUNCTION: Nursing
• Oversees the care of all elders in assigned areas
• Ensure assessments are complete for elders
• Administers or facilitates administration of nursing treatments
• Works closely with physicians to determine appropriate care
• Responds to and leads emergency situations
• Ensures complete medical records on elders
• Initiates and provides monthly details to LTC Insurance Co as needed
• Performs record keeping according to policies developed by St. John's United in accordance with State and Federal Regulations
• Ensures assessments of Elders for determination of Assisted Living Category A, B, or C
• Assists nursing staff when necessary
• Promotes the Elder's well-being and satisfaction by supporting elder-centered care while working as a member of the Clinical Support Team.

ESSENTIAL JOB FUNCTION: Leadership
• Develop referral and support relationships with Elders of all care levels
• Facilitate Service Plan Meetings and other family meetings
• Works closely with hospital Case Managers on appropriate discharge planning for current Elders
• Coordination of appropriateness of Admissions, Discharges, and/or Transfers
• Represents the facilities at weekly Case Management and Medicare Meetings as needed
• Assists with tours and other marketing opportunities to families and community
• Facilitates appropriate staffing levels and schedule
• Participate in community activities
• Manages and processes development and Quality Improvement

ESSENTIAL JOB FUNCTION: Dining Services and Housekeeping
• Works collaboratively with our partners to ensure that dining and housekeeping services meet expectations.
• Performs other duties as necessary to ensure a pleasant atmosphere and timely mealtimes

ESSENTIAL JOB FUNCTION: Safety
• Obeys safety rules of St. John's Lutheran Ministries
• Identifies, reports, and/or corrects obvious safety hazards
• Attends mandatory safety in-services
• Utilizes proper body mechanics when transferring Elders
• Follows established policies and procedures when exposed to blood/body fluids
• Wears and/or uses safety equipment and supplies (i.e. gait belts, mechanical lifts, personal protective equipment)

ESSENTIAL JOB FUNCTION: Mission/Customer Service
• Supports the growth and actively engages in the Eden Alternative philosophy, including a work environment with plants and animals
• Follows the St. John's Guidelines for Customer Service:
*Let the Mission be your guide
*Make eye contact and smile
*Greet & welcome each and every person
*Seek out personal contact
*Provide immediate service-listen & act
*Use appropriate body language at all times
*Be gracious to each & every person

ESSENTIAL JOB FUNCTION: Employee Responsibilities
• Follows policy and procedures on annual TB testing.
• Follows policy and procedures on annual influenza vaccinations.
• Attends all mandatory in-services
• Attends and participates in scheduled training and educational classes to maintain
• license in accord with the State of Montana
• Performs other duties as assigned


REQUIREMENTS:
• Minimum Requirements: Knowledge and skills acquired through completion of post-secondary education. Knowledge of Windows Operating Systems, Microsoft Word and Microsoft Excel software preferred. Must possess, or be in process of obtaining a Montana Nursing Home Administrators License or a Certificate of Administration from the AL Federation within 6 months of employment. Minimum of 2 years administration experience, 5+ years preferred. Preferred Registered Nurse License.
• Skills/abilities: Must possess excellent interpersonal communication, problem solving and critical thinking skills.
• Complexity/Difficulty: Must be able to effectively work independently and solve elder's problems and family members concerns. Must be able to delegate work to appropriate staff remembers to ensure all position responsibilities are being completed timely and accurately.

PHYSICAL DEMANDS:
Requires minimal lifting functions. Requires moderate bending, standing and reaching activities.

WORKING CONDITIONS:
Normal office setting. No hazardous material exposure.

The examples of essential job functions identify the major duties and requirements for the performance of this job and do not identify all duties, responsibilities and requirements performed by positions in this class.