Administrative Assistant

Administrative Assistant

The Judicial Council of California is accepting applications for the position of Administrative Assistant for the Branch Accounting and Procurement (BAP) office.

Under the direct supervision of the Branch Accounting and Procurement Deputy Director, the Administrative Assistant is the first point of contact for JCC offices located in the 2850 Gateway Oaks building in Sacramento. This position is responsible for providing reception to internal agency staff, other governmental offices, and the trial courts. The Administrative Assistant also provides staff support and serves as a backup for administrative services.

The Judicial Council of California is the policymaking body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding this location. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

Reception Services

• Answers incoming calls, determines the purpose of the call, and directs callers to the appropriate staff; as back-up, answers all TCAS unit general hot lines
• Determines the purpose of visits and directs visitors to the proper staff
• Provides factual information regarding the Judicial Council and the various services provided by the multiple units and offices located in Sacramento

Staff Support Services

• Serves as back-up to the Executive Secretary and administrative staff
• Coordinates meetings and conference room availability
• Tracks special equipment reserved by staff

Mailroom Services

• Prepares out-going mail for statewide distribution in large volumes, primarily on behalf of the courts
• Tracks, sorts, and distributes incoming mail for Sacramento offices in multiple locations
• Prepares and tracks outgoing expedited mail (Federal Express)

Invoice and Purchase Requisition Processing

• Tracks incoming invoices to ensure they are processed timely
• Applies coding strip and signature boxes to invoices and routes them for signature
• Prepares recurring purchase requisitions for office supplies and equipment

Qualifications

EDUCATION AND EXPERIENCE High school diploma, GED, or equivalent, and one (1) year of administrative/clerical experience. Some positions may require proficiency on certain office machines. Additional directly related experience and/or education may be substituted on a year-for-year basis.

LICENSING AND CERTIFICATIONS- Required for driving assignment: California Commercial Driver's License with Passenger Endorsements.

Desirable Qualifications • Excellent customer service and communication skills• Proficiency in Microsoft Office products• Proficiency in use of standard office machinery (e.g., photocopier, shredder, facsimile, etc.)

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position is Open Until Filled . Submission of our official application, a resume, and response to the supplemental questions are required. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Wednesday, October 7, 2026 .

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at View phone number on click.appcast.io. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: View phone number on click.appcast.io.

Pay and Benefits

$5,243 - $6,817 per month

Please note, due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of one page.

1. Please explain why you are interested in this position.
2. Do you have a current valid California driver's license?
3. Describe a specific assignment you completed that required a high degree of accuracy and attention to detail. What was the assignment, what steps did you take to ensure your work was complete and accurate before submitting it, and how did you identify and correct any errors or inconsistencies?
4. Administrative professionals are often required to manage several assignments or requests at the same time, each with different deadlines and levels of urgency. Describe a specific situation in which you had to manage multiple competing priorities. How did you determine what needed your attention first, how did you keep track of the work, and how did you ensure that important tasks or deadlines were not overlooked?

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.