Administrative Assistant 3

Administrative Assistant 3

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Aeronautics Systems Sector is currently seeking an Administrative Assistant 3 to support our Layton East Gate, UT location.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

Key Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned
• Provide back-up support for other administrative staff as needed.
• Greet employees and visitors in a courteous and friendly manner.
• Check visitor identification, issue visitor badges, and record visitors' arrival and departures times.
• Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
• Provide inventory oversight and ordering/purchasing support for office supplies.

Basic Qualifications:

• High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Ability to obtain and maintain a DoD Secret Security Clearance

Preferred Qualifications:

• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal and written communication skills
• Familiarity with Northrop Grumman (NG) policies and procedures
• Familiarity with NG systems (Concur, iBuy, and other NG tools)
• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
• Strong interpersonal, communication and organizational skills
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong ability to multi-task with competing priorities in a positive manner

Primary Level Salary Range: $48,400.00 - $80,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.