Take Off Specialist

Job Description

Job Description

ABOUT OAKLINE FLOORS

OaKline Floors is a full-service flooring contractor headquartered in Fort Worth, TX, operating out of a 23,000 sq ft warehouse and 11,000 sq ft showroom and design center. We supply and install hardwood, tile, LVT/LVP, carpet, laminate, and engineered wood for production builders, custom home builders, and commercial clients across DFW and the surrounding region. Founded in 2013, we have grown consistently into one of the area's leading flooring contractors. The Estimator plays a central role in protecting our margins and winning the right work.

POSITION SUMMARY

The Flooring Estimator is responsible for producing accurate, competitive bid packages across all flooring product categories — hardwood, tile, LVT/LVP, carpet, laminate, and engineered wood. You own the numbers from the moment a project hits your desk through bid submission and award. Your work directly determines which jobs we win, at what margin, and whether we set up the field team for success from day one.

This is a focused estimating role. You will not carry project management responsibilities post-award — your job is to get the bid right, get it in on time, and hand off a clean, complete package to the project team. You will work closely with sales, purchasing, and the design center, but estimating is your lane.

CORE RESPONSIBILITIES

Takeoffs & Material Quantification

• Perform detailed material takeoffs from architectural plans, blueprints, floor plans, and spec sheets

• Calculate quantities with product-specific waste factors: tile layout angles, wood run direction, pattern repeats for carpet, diagonal and herringbone configurations

• Quantify all associated materials: setting materials, grout, adhesives, underlayment, moisture barriers, transitions, thresholds, and reducers

• Identify subfloor preparation requirements — leveling, patching, tear-out, moisture mitigation — and price them separately

Pricing & Bid Assembly

• Price labor by product type and installation complexity, using current crew rates and productivity benchmarks

• Incorporate current material costs from our vendor database; flag cost variance when market pricing shifts

• Assemble complete, clean bid packages — broken out by product category, labor, and scope — ready for sales or direct client submission

• Build and maintain a live cost database that reflects actual material, labor, and subcontractor pricing

• Review specifications and drawings for scope ambiguity, allowance mismatches, or missing information before submitting — never bid a gap you haven't noted

Bid Management & Accuracy

• Manage a pipeline of active bids and meet all required submission deadlines without exception

• Participate in pre-bid walkthroughs and site visits when job conditions require field verification

• Issue revised estimates when plans, specs, or allowances change; version-control all estimates clearly

• Track bid outcomes (wins, losses, and no-bids) and report patterns to management to sharpen competitive positioning

• Conduct post-award estimate reviews on completed jobs to compare actual vs. estimated costs and improve future accuracy

Collaboration & Communication

• Work closely with the sales team on builder RFPs, design center selections, and product substitution decisions

• Coordinate with purchasing to verify product availability, lead times, and vendor pricing before submitting bids

• Communicate clearly with the project team at handoff — flagging any unusual conditions, scope risks, or assumptions baked into the estimate

• Respond to builder and GC clarification requests quickly; protect our relationships through responsiveness

QUALIFICATIONS

Required

• 3–6+ years of estimating experience in flooring, tile, or a closely related interior finish trade

• Demonstrated product knowledge across categories: hardwood, tile (standard, large-format, custom pattern), LVT/LVP, carpet, laminate, and engineered wood — including installation methods and material specs

• Proficiency in digital takeoff software (PlanSwift, Bluebeam, or equivalent)

• Strong Microsoft Excel skills — you build and manage your own pricing templates, not just fill them in

• Ability to read and interpret architectural drawings, construction documents, and finish schedules accurately

• Proven track record of managing a high-volume bid pipeline and meeting deadlines consistently

• Valid Texas driver's license — occasional site visits are required for field verification

Strongly Preferred

• Experience with RFMS — candidates with RFMS fluency ramp significantly faster in our environment

• Builder-channel estimating experience — understanding production builder timelines, allowance structures, and bid formats

• Tile estimating depth: waste calculation methodology for large-format, herringbone, diagonal, and custom pattern installations; grout and setting material pricing; membrane and waterproofing systems

• Commercial flooring estimating experience (medical offices, multifamily, restaurant, retail)

• Bilingual English/Spanish — an advantage given our subcontractor relationships and field communication

• Associate's or bachelor's degree in construction management, business, or a related field (experience outweighs education for this role)

WHAT WE'RE LOOKING FOR

Beyond the technical requirements, the right person for this role:

• Gets the numbers right the first time — you understand that an inaccurate estimate costs us twice: once at bid and again in the field

• Moves with urgency — builder bid windows do not wait, and neither do we

• Communicates scope gaps and risks clearly rather than burying them in assumptions

• Is naturally curious about why we won or lost a job and uses that information to get sharper

• Takes ownership of their pipeline without needing to be managed