Billing Associate I

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What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB's Clients.

This position performs project cost analysis to ensure costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients. Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation.

Maintains the firms cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.

What You'll Do:

• Produce invoices in compliance with Enterprise Operations Cash Management (EOCM) internal accounts receivable narrative. Reviews client requirements via utilization of contract billing notes, workflow and client invoice mapping. Ensures accurate upload of invoice data to Oracle for financial reporting.
• Assist Project Managers and business staff by performing monthly financial analysis of costs invoiced compared to gross revenue earned on all HNTB Cost Plus contracts. Work with the project team/ project analyst to provide reconciliations and recommendations to align the billable verse actual earnings ratio.
• Collaborate with the project team to establish initial client invoice mappings (CIM). Organize review of the CIM, billing notes, PWP terms and contractual validation. Update CIM timeline accordingly and communicate requirements with internal and external clients. Proactively tracks and reports on receivables and delinquent billings. Establish and monitor action plans for effective cash resolution on projects.
• Access the firm's Financial Reporting System to input approved invoice values. Perform a weekly reconciliation of amounts posted in AR against amount reported as approved invoice status.
• Responsible for accurately reporting and maintaining the firm's subconsultant costs subject to the contract's terms. Ensures payment is released to subconsultants through management of their invoice with its corresponding AR invoice.
• Maintain the firm's invoicing tracking approach to assess progress of outstanding balances billed, able to provide estimates of office and/or firmwide invoicing amounts by accounting week. Analyze account progress to produce reports on delinquent billing with potential resolutions as well as deliver the firmwide projected delinquency balance throughout the accounting month.
• Perform other duties as assigned

What You'll Need:

• High school Diploma/GED or equivalent
• 2 years relevant experience: invoicing or accounting

What We Prefer:

• Bachelor's degree in Accounting, Finance or related field
• Basic to intermediate understanding of Office products ( Excel, Word, PowerPoint, SharePoint
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#DG #FinanceAccounting

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Locations:

Overland Park, KS (Metcalf Office)

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-17165 #college