Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better. The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities. Hourly Rate: $20–$23 per hour. Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short‑term/long‑term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Commuter benefits Employee Discounts Free hot healthy meals for unit operations roles Main Duties and Responsibilities Initiate written and oral communication to unit management and customers as directed. Organize and distribute charter information to production departments and management staff. Order operating supplies and required computer requirements as needed. Assist in billing issues and accounts payable when applicable. Distribute inbound mail and documents received on a daily basis from fax machine and route to appropriate department or manager. Perform general office duties including filing, telephone routing and messages, etc. Qualifications Education: High School Diploma or GED required. Work Experience: Minimum of 1–2 years of experience with clerical duties and responsibilities. Technical Skills: Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint. Must be able to work in a fast‑paced, deadline‑driven environment; excellent time management, strong organizational, analytical and leadership skills required. Language / Communication Skills: Must have excellent written and oral communication skills. Job Dimensions: Geographic Responsibility: TBA. Type of Employment: Full‑time. Travel %: None. Budget / Revenue Responsibility: (Local Currency). Organization Structure: Direct Line Manager (Title) varies by unit: General Manager, Operations Manager, Senior Operations Manager, Director of Assembly. Estimated Total Size of Team: 2 gategroup. Competencies Required to be Successful in the Job Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Application Closure Statement To be considered for this position, please submit your application by 04/03/2026. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This job will close on 07/26/2026. Equal Employment Opportunity gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: #J-18808-Ljbffr