HR Administrative Coordinator

Job Summary HR Administrative Coordinator – Location: Miami, United States. Contract: Permanent, Full‑time, On‑site. Travel: None. Requisition ID: 3947. The Administrative and Logistics HR Specialist will manage administrative tasks and support logistics operations within the Human Resources department. This position ensures efficient HR operations, coordinates logistics for various HR functions, maintains accurate records, and manages the Canadian payroll. Administrative Duties Maintain and update employee files and databases, ensuring accuracy and confidentiality. Enroll employees in benefits programs and assist with related inquiries. Draft, review, and finalize employment contracts and offer letters. Verify supplier information and process invoices for payment. Manage immigration processes, including visa applications for Canada & USA, ensuring timely submission and compliance. Conduct background checks for new hires. Post job openings on various online platforms. Produce HR KPI & reporting, corporate presentations, newsletters, and internal communication (Sharepoint implementation and update, policies, etc.). Logistics Responsibilities Coordinate logistics and onboarding for new employees: IT request forms, accommodation & ticket booking, benefits presentation, reference letter, mandatory training, etc. Manage logistics for company events, training sessions, university relations, and other HR‑related activities, ensuring smooth execution. Oversee procurement and distribution of office supplies and equipment, maintaining adequate inventory levels. Payroll Management Manage and process the Canadian payroll, ensuring timely and accurate payment to employees. Conduct payroll & HR system audits: discrepancy management, benefit contribution audit. Maintain payroll records and ensure compliance with Canadian payroll laws and regulations. Respond to payroll and benefits related inquiries. Collaborate with finance and accounting departments to reconcile payroll accounts. Qualifications Bachelor’s degree in Human Resources, Business Administration, or related field. Minimum of 3 years of experience in an administrative or logistics role, preferably within HR. Experience managing payroll is a plus. Strong organizational and time management skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Sharepoint). Ability to handle sensitive information with confidentiality. #J-18808-Ljbffr