Office Manager

About The Role The Office Manager oversees daily administrative and physical operations, ensuring a highly functional, safe, and productive workplace for distributed and local teams. This role acts as the central hub for workplace culture, vendor coordination, and internal administrative workflows, maintaining operational continuity during rapid organizational growth. The role balances physical workplace logistics with remote team support. This involves coordinating with facilities management, managing procurement, and implementing standard operating procedures that keep cross‑functional teams aligned and workspaces operating seamlessly. Key Responsibilities Manage day-to-day office operations, including facilities maintenance, mail distribution, space planning, and security systems control Oversee relations and SLA negotiations with landlords, sub‑tenants, cleaners, caterers, and IT infrastructure vendors Coordinate on‑site and remote team events, including logistics, budget tracking, catering, and post‑event analysis Administer localized procurement processes, tracking workplace inventory and approving invoices within budgeting tools Own the onboarding logistics for new hires, ensuring provisioning of desks, hardware, and physical access badges Maintain up-to-date documentation on office guidelines, emergency protocols, and business continuity plans What We Are Looking For 3‑5 years of experience in office management, workplace operations, or administrative operations within a high‑growth tech environment Demonstrated experience managing vendor relationships, contract execution, and operational budgets Proficiency with modern workplace management tools, including Slack, G Suite, Jira, and spend management platforms like Brex or Ramp Strong organizational skills with a track record of executing multiple operational workflows under tight timelines Excellent communication skills and the ability to solve facilities‑related emergencies with urgency and poise Bonus: Prior experience coordinating physical office build‑outs, moves, or hybrid workspace transitions #J-18808-Ljbffr