Compliance Specialist

Job Description

Job Description

About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

What we offer:  AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.

Position Overview:  The Compliance Specialist is responsible for tracking deadlines and coordinating time-sensitive regulatory and administrative compliance for a growing residential real estate portfolio. This position’s primary focus will be building systems compliance , particularly cooling towers, petroleum bulk storage (PBS) tanks, and boilers, while also supporting broader compliance operations as needed.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable independently researching requirements, maintaining accurate records, and following through on outstanding items.

Responsibilities:

• Oversee compliance for cooling towers, PBS tanks, and boilers.
• Research compliance requirements, maintain equipment records, track deadlines, and process eligible registrations and renewals.
• Coordinate inspections, testing, repairs, approvals, and payments with vendors and building staff.
• Follow up by email and phone as needed on outstanding documentation, corrective actions, and violations.
• Maintain accurate Excel-based compliance trackers and obtain certificates, inspection records, and filing confirmations.
• Work with property managers, building staff, vendors, insurers, and accounting to resolve compliance issues.
• Support FDNY matters, parapet inspections, property transitions, and other compliance needs.

Qualifications:

• Excellent attention to detail, strong organizational skills, and clear professional communication.
• Strong research and problem-solving skills, including the ability to investigate requirements and resolve discrepancies independently.
• Ability to manage multiple deadlines while maintaining accurate, well-organized records.
• Advanced Microsoft Excel skills, including formulas, lookups, filtering, and data tracking; strong Microsoft Office proficiency.
• Use ChatGPT Work for compliance research, document review, and workflow support; relevant experience preferred.

Bonus Points:

• Familiarity with DOBNOW, DOB BIS, HPD, Yardi, AVID, or SiteCompli.
• Experience with cooling towers, PBS tanks, boilers, or FDNY compliance.
• Building inspection and permit renewal experience; additional technical skills are a plus.