Specialist I, Accounts Payable, South Bend, IN

POSITION SUMMARY: Responsible for processing invoices and expense reports following corporate policies and Accounts Payable procedures. Tracks company car and country club usage.

ESSENTIAL REQUIREMENTS

• Receives, reviews, and prepares incoming invoices and check requests, and inputs into accounts payable application for payment. Follows up on invoices that are not properly approved, properly documented, or are not in compliance with corporate policies. Researches and resolves discrepancies.


• Sets up new vendors in accounts payable application system.


• Inputs, reviews, processes, and files daily ACH invoices and expense reports.


• Responsible for separating stubs from checks and matching with processed invoices for accounts payable records.


• Prepares checks and mails checks to external vendors.


• Distributes special handling checks to various departments and employees via inter-company mail.


• Sets up new vendor folders and files daily invoices.


• Scans and indexes invoices.


• Inputs country club dues and usage for employees to track individual membership expenses.


• Prepares year end spreadsheet for supervisor’s approval and submits to Payroll for purposes of end of year W-2 reporting.


• Regular and predictable attendance is an essential requirement of the position.


• Responsible for the completion of all compliance training related to the position.


• Must understand all applicable laws and regulations that apply to the position and comply with the requirements.

NON-ESSENTIAL FUNCTIONS

• Sets up 1099 reportable vendor information in accounts payable application per IRS regulations.


• Performs all other duties as assigned.

EXPERIENCE/SKILLS

• Three months (3) - one (1) year of related experience preferred.


• Prior bookkeeping or accounts payable experience preferred.


• Scanning experience preferred.


• Knowledge of PC based accounting systems.


• Strong computer skills including Word and Excel.


• Good organizational skills.


• Analytical and problem-solving skills with attention to detail.


• Ability to meet deadlines.


• Ability to handle multiple tasks in a fast-paced environment.


• Good written and verbal communication skills. 

EDUCATION

• High School Diploma/GED required.

TRAVEL REQUIREMENTS

• Minimal or occasional travel for meetings, projects or training as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.

EQUIPMENT

MS Office PC, phone and standard office equipment.