Business Operations Coordinator

Business Operations Coordinator

Established in 1900, Mead & Hunt is a nationally recognized professional services consulting firm. Our planning, design and construction services are available to clients across a wide variety of sectors. From architecture, aviation, food/beverage processing, and federal to transportation, water infrastructure and more, our unique methodologies deliver innovative, cost-effective solutions that elevate clients and communities.

Here at Mead & Hunt, our culture is about taking care of people, doing the right thing, and doing what makes sense. We are a flexible company that believes in giving back to our communities. We are employee-owned and support initiatives through our various employee programs. We invest in our employees and build relationships that last.

Mead & Hunt, an award-winning national architecture and engineering firm, has continued to exceed our strategic growth initiatives creating opportunities for our current and prospective team members. As a result, a full-time position is available for a Business Operations Coordinator! This opportunity is available in the following locations: Middleton, WI; West Allis, WI; Bloomington, MN.

Additionally, this position offers a flexible hybrid work schedule, requiring at least three days per week on-site at our office - an excellent opportunity to enjoy both in-office collaboration and remote flexibility.

Responsibilities include:

• Assist with workstation nameplate inventory, including ordering, shipping, and quality control checks.
• Coordinate office access control quotes, installation, implementation, and credentials.
• Assist with utility and office services setup for all offices, including account setup, maintenance, and reconciliation.
• Gather and maintain office data and details in company database, spreadsheets, and company Intranet.
• Research, onboard, and coordinate with vendors for office relocations.
• Maintain company standard shopping list for office supplies.
• Record company office expenditures and track against overall budget.
• Provide additional operational and administrative support through special projects aligned with executive priorities.
• Other duties as assigned.

A valid driver's license and approximately 5% travel will be required.

The successful candidate must meet the following requirements:

• Associate's degree in business administration, management, or related field from an accredited college or university AND at least 2 years of relevant experience.

The ideal candidate will have experience with any/all the following:

• 3-5 years of relevant experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for daily business operations.
• Ability to discreetly handle confidential and sensitive information.
• Works well under pressure and be goal- and deadline-oriented.
• Excellent communication, organizational, and grammar skills, with demonstrated problem-solving, listening, and clarification abilities.
• Must be able to multi-task and create quality products.
• Must be able to work for long periods of time at computer/monitor.
• Demonstrated ability to work independently.

At Mead & Hunt we shape the future by putting people first. If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, we can help you grow your career by working with industry experts on exciting projects.

Why Mead & Hunt?

• Strong Company Culture
• Robust Career Advancement, Training, & Growth Opportunities
• Employee-Owned Firm
• Flexible Schedules
• Diverse Skillsets, One Company
• Impressive Benefits Package

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.