A/A Administrative Aide

Administrative AidesElectric Boat Department 462 Ship Signatures has an opening for 2 experienced Administrative Aides (AA) to join the New London-based administrative team. The administrative team supports a department with 1 senior manager, 3 managers, 18 supervisors and 225 engineers, technicians and IT staff.Responsibilities for supporting the department managers include:Answer phones and provide Outlook calendar and email managementSend emails on behalf of the managersAuthor, edit and issue department correspondence from the managersCommunicate management delegation information and maintaining records of delegation activitiesRecord and publish staff meeting minutesResponsibilities for supporting the supervisor staff include:Manage department tools including vacation calendar, organizational charts, financial reporting, hiring status,Complete employee on-boarding, internal transfers and severance processesCollect and organize professional development plans for department employeesUpdate EB business systems with employee informationMaintain and update seating plans for the department and facilityMaintain and update fire egress listsTrack hiring and attrition statisticsResponsibilities for supporting engineers, technicians and IT staff include:Review, format, package, and distribute classified and unclassified documentsAssign, track, and close program and department commitmentsTrack and issue department policy and procedures via EB business systemsPrepare travel reservations, approval requests and expense reports through ConcurProcess labor corrections for employeesAssign file numbers for formal correspondenceMaintain the department supply inventory and cell phone locker keys inventoryGenerate service requests for telephones and computers for new hiresPick-up and distribute department mailAssign and remove training coursesResponsibilities handling classified information include:Performing classified document packaging and distributionMaintaining and administering Microsoft Access Database of addresses for classified distributionPreparing visit and security clearance requests for off-site visitsMaintain training and access to classified information systemsImportant note: Occasional evening or weekend overtime may be required.QualificationsRequired:High School Diploma or equivalentA minimum of 2 years of administrative experienceTyping 45+ WPM required (passing a typing test will be required)Ability to obtain and maintain a DoD SECRET clearancePreferred:Active DoD Secret ClearanceBA/BS degree5+ years of experience in an administrative or office management positionSkillsSkillsWorks independently, accepts assignments directly from department staff, balance multiple assignments relying on supervision only to provide prioritization of conflicting needsAbility to ensure the highest level of product quality is maintained according to company and department policiesTime management skills to be able to manage lost time and complete work in a timely fashionStrong interpersonal skills and a positive team attitudeDemonstrated proficiency with MS Office tools including Excel spreadsheets, charts and pivot tables, Word processing including formatting, proofreading and application of styles, Word template generation, Powerpoint presentation generation, Outlook calendar and email, Microsoft Teams for hosting meetingsAbility to learn and use:CONCUR Travel Reservation/Expense Report toolsCITIS and other web-based applicationsAdobe Acrobat Full Edition (not just Acrobat Reader) or comparable