Human Resources Payroll Specialist

Position Summary The Human Resources Specialist primarily offers payroll administration and provides proactive support across the full employee lifecycle. This role partners with leaders across the U.S. and Canada to drive a positive and effective employee experience, collaborating with both management and employees to ensure payroll, benefit, and related administrative processes run smoothly and comply with federal, state, and local laws. Functional Responsibilities Payroll and Benefits Administration Process weekly, bi‑weekly, monthly and special payrolls for North America divisions, ensuring accuracy and compliance. Review time sheets and other data to detect and resolve payroll discrepancies. Handle payroll‑related inquiries, manage records, and resolve issues related to compensation, deductions, and taxes. Support Leave of Absence management and compliance with benefits laws such as ERISA, ACA, HIPAA, and COBRA. Generate and analyze end‑of‑year reporting and on‑demand payroll reports for internal and external stakeholders. Assist with yearly Open Enrollment and ensure accuracy of employee changes. Support merit or bonus processing, ensuring accuracy and correct tax handling. Identify and recommend process improvements in payroll/benefits workflow. Audit COBRA enrollments monthly for accuracy. Serve as primary intake or backup case contact for benefit vendors and third‑party administrators. Onboarding and Orientation Facilitate employees' onboarding and offboarding regarding pay and benefits. Help deliver and continuously improve new‑hire orientation and 30‑60‑90‑day onboarding programs. Contribute resources and events that reinforce culture, policy understanding, and workplace expectations. Projects and Administrative Duties Support HR programs, employee events, and annual cycles such as performance reviews and wellness campaigns. Assist in HRIS data entry, reporting, process improvement, compliance tracking, and other duties assigned by HR leadership. Collaborate with managers on claims such as worker’s compensation, unemployment, and employee leave. Oversee maintenance of employee personnel and health/benefits files and ensure compliance with state, federal, and local requirements. Perform any other duties assigned in support of company needs. Employee Relations & HR Support Provide guidance to managers and employees on policies, performance, conduct expectations, and conflict resolution. Assist with active investigations, including intake and support documentation. Guide and support corrective actions or coaching; ensure follow‑up. Respond promptly to any employee inquiries or requests in the HR ticketing system. Maintain HR documentation, files, and case notes in compliance with company and legal standards. Continuous Improvement Attend weekly staff meetings to address concerns and payroll/benefit solutions. Review 1:1 feedback meetings with the HR Manager to optimize workflow and productivity. Support HR and Finance leaders with proactive management of SOPs for critical functions. Continuing Education Attend required training workshops via ADP designated by supervisors for upskilling. Attend annual HR training provided by the division to ensure compliance and understanding of labor law regulations. Education / Qualifications Required Minimum Associate’s Degree in Human Resources, Accounting, Finance, or Business Administration, or equivalent education and directly related experience. Preferred Bachelor’s degree in Human Resources, Accounting, or Business Administration. Professional payroll or benefits certification such as CPP, FPC, or CEBS. Knowledge of LOA and compliance protocols (FMLA, CFRA, ADA, NJ/NY/CA paid leave laws). Continuing education in HR compliance, payroll law, or benefits administration (e.g., ADP University, SHRM). Experience 2+ years of progressive HR experience as an HR Specialist, Payroll Specialist, or related role. SHRM‑CP certification preferred. Proficient computer skills including Microsoft Office (intermediate to advanced Excel), database systems, email, and internet. Strong verbal and written communication skills and interpersonal skills to deal with diverse individuals and groups. Ability to read, analyze, and interpret data and draw valid conclusions. Ability to work independently and collaboratively under critical time frames and manage multiple assignments. Extremely flexible and adaptable in completing a diverse range of assignments timely. Experience working in a fast‑paced environment and applying good work habits to complete tasks and support smooth operation. Ability to prioritize complex workload. What We Offer At ULAC, we are committed to supporting the well‑being and professional growth of our employees. Our comprehensive benefits package for New York & New Jersey‑based employees includes: Medical, Dental, and Vision Insurance – Access to quality health care coverage with a variety of plan options. Fitness Reimbursement – For eligible health and wellness programs. Short‑Term and Long‑Term Disability Insurance (100% Employer Paid) – Income protection during unexpected health challenges. Group‑Term Life Insurance (100% Employer Paid) – Accident‑related death and dismemberment coverage. Employee Assistance Program (EAP) – Confidential support services for mental health and personal matters. 401(k) Retirement Plan – Employer matching up to 4.5%. Pet Insurance – Coverage options for furry family members. Paid Time Off (PTO) and Sick Leave – Competitive paid vacation and sick leave. Bereavement Leave – Paid time off following the loss of a loved one. Flexible Spending Accounts (FSA) – Pre‑tax savings for health and dependent care expenses. Commuter Benefits – Tax‑advantaged options for public transit and commuting costs. Tuition Reimbursement – Support for approved educational programs. Voluntary Life Insurance – Option to add additional financial protection. Physical Demands and Working Conditions The position is typically performed in an office setting. Employees are required to sit for long periods, use hands to perform repetitive motions, occasionally walk or stand, and must be able to lift and/or move up to 25 pounds. Specific vision abilities required include close and distance vision. Reasonable accommodations may be made to enable an individual with disabilities to perform essential functions. The noise level is usually quiet to moderate. General Acknowledgement & Employment At‑Will Employment in this position requires adherence to all policies and procedures set forth by United Legwear & Apparel Company. This job description is not exhaustive and is subject to change at any time, with or without notice, by the employer. Employment is at‑will; employees may be terminated without cause or notice. #J-18808-Ljbffr