EXECUTIVE ASST II - CEO Priority Partners

The Executive Assistant provides administrative and executive secretarial support to the senior executives, including managing and prioritizing their communications, schedules, and administrative tasks. Ensures office operations and maintains organized records, while providing support for meetings and special projects. Facilitates communication and coordination among internal and external stakeholders to promote a seamless workflow.

Essential Functions:

• Arranges meetings, schedules appointments, completes travel arrangements, and maintains calendars for executives and team members.
• Handles and coordinates the preparation and distribution of reports, presentations, and correspondence, ensuring completion.
• Screens and prioritizes incoming correspondence, phone calls, and visitors, handling requests and inquiries.
• Maintains and updates filing systems, records, and databases to ensure organized and accessible information.
• Prepares and processes various forms, documents, and invoices, ensuring compliance with policies and budgetary guidelines.
• Provides administrative support for committees and special projects, including preparing agendas, recording minutes, and following up on action items.
• Monitors and reconciles budget transactions, processes expense reports, and maintains financial records.
• Coordinates office operations, including ordering supplies, maintaining equipment, and ensuring a professional environment.
• Trains and mentors administrative staff, providing guidance on protocols and procedures.
• Handles confidential and sensitive information discreetly, maintaining professionalism in all interactions.
• Develops and implements office and record-keeping procedures.
• Facilitates communication and coordination between internal and external stakeholders, ensuring smooth workflow and information exchange.

Qualifications:

• One year of relevant education may be substituted for one year of required work experience or one year of relevant professional-level work experience may be substituted for one year of required education.
• Minimum 5 Years of Experience in an executive assistant or similar administrative role
• Navigate rapidly changing situations, from evolving patient needs to technological advancements, by remaining flexible, continuously learning, embracing new challenges, and quickly recovering from setbacks.
• Excellent written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy.
• Work assignments involve moderately complex issues.
• Strong attention to detail and self-directed to consistently ensure data integrity and accuracy.
• Uphold ethical principles by maintaining confidentiality, ensuring informed consent, and making decisions that prioritize the well-being of both patients and staff.
• Work seamlessly within diverse teams, bringing together professionals from various disciplines to provide patient-centered care and achieve collective goals.
• Assists colleagues in understanding and adhering to compliance procedures.
• Proactively identifies and mitigates low-level compliance risks within their area of responsibility.
• Makes decisions that are guided by general instructions and practices requiring some interpretation; may make recommendations for solving problems of moderate complexity and importance.
• May begin to influence department strategy.
• Addresses problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge, and skills based on general precedents.
• Applies in-depth and/or broad knowledge, skills, and practices to perform a variety of difficult assignments in Executive Administrative Support.
  
• Comprehensive, in-depth or broad knowledge of Executive Administrative Support.
• Works on assignments of large scope, impact, and/or importance.
• Participates in and contributes to departmental cost-saving initiatives.
• Intermediate proficiency and experience using Microsoft Office Package (Excel, PowerPoint, Word, Outlook)

Salary Range: Minimum 26.51/hour - Maximum 43.76/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.