Program Administrative Assistant

Administrative AssistantLocation: Syracuse, NYPosition Summary:All local in-processing and administrative actions of employeesCoordination and processing of employee travel requestsTracking of expenditures and financial obligationsMaintenance of appropriate databases to ensure compliance with applicable guidelinesAssist customer in data collection as neededMaintain employee training recordsCoordination with other corporate office support staffNo travel requiredJob Description:Manage calendars, schedule meetings, and resolve conflicts.Answer and route phone calls, emails, and greet visitors professionallyDraft, proofread, file correspondence, reports, and internal documents.Maintain physical and digital filing systems.Coordinate travel arrangements and prepare itineraries.Support onboarding on new personnel (paperwork, equipment, access).Processing expense reports and basic bookkeeping.Interacting with corporate support staffSkills:Proven Administrative experienceStrong Communication and time-management skillsAbility to multitask and meet changing deadlinesAbility to work independentlyNon-Essential Job Skills:Military Experience or experience working in a military environment is a plusQualifications/Certifications:High school diploma; associate/bachelor preferred.4+ years administrative or office support experience.Strong written and verbal communication skills.Proficiency with Microsoft 365.Excellent time management and discretion with confidential informationActive Clearance or the ability to obtain a clearance