Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support daily financial operations in Charlotte, North Carolina. This position plays an important role in keeping payables, receivables, and account records organized and accurate while helping the team meet reporting and month-end deadlines. The ideal candidate is comfortable working with invoices, payment activity, reconciliations, and accounting systems in a detail-focused environment.

Responsibilities:
• Manage the full accounts payable cycle by reviewing invoices, entering transactions, and maintaining accurate payment records.
• Prepare and share monthly remittance reporting to support timely communication of payment activity.
• Keep vendor information current within accounting platforms and verify records for completeness and accuracy.
• Investigate billing and payment inconsistencies, resolving account issues so vendor and customer balances remain correct.
• Respond to vendor questions regarding payments, outstanding items, and related account matters.
• Support payment processing activities, including vendor disbursements, passthrough transactions, and client-related fund transfers.
• Apply incoming customer payments, post miscellaneous cash receipts, and research variances such as short payments or overpayments.
• Reconcile general ledger accounts, prepare journal entries, and assist with month-end accounting tasks.
• Provide documentation and accounting support for audit readiness, 1099 preparation, reimbursement requests, and special reporting assignments.• Experience handling both accounts payable and accounts receivable activities in a detail-oriented setting.
• Working knowledge of invoice processing, payment posting, and account reconciliation procedures.
• Proficiency with QuickBooks and comfort using accounting systems for data entry and record maintenance.
• Ability to prepare or assist with journal entries and support month-end close responsibilities.
• Strong attention to detail with the ability to identify and resolve discrepancies accurately.
• Effective written and verbal communication skills for interacting with vendors, customers, and internal teams.
• Ability to manage multiple priorities, meet deadlines, and maintain organized financial documentation.