Operations Assistant

A highly respected professional services organization is seeking a bright, polished, and proactive Operations Assistant to support a senior executive and contribute to the success of a dynamic department focused on innovation, technology, and strategic initiatives.

This role is ideal for someone who enjoys being at the center of operations, thrives in a fast-paced environment, and takes pride in anticipating needs, solving problems, and managing a wide variety of projects. The successful candidate will serve as the primary administrative partner to a senior executive while also providing support across the broader team.

The role is on-site four days per week and offers a base salary of $90-110k.

Key Responsibilities

• Manage a complex and constantly evolving executive calendar, prioritizing competing demands and ensuring efficient use of time
• Coordinate meetings with internal and external stakeholders, including scheduling, logistics, agendas, and materials
• Track action items, deadlines, and key deliverables to ensure timely follow-through
• Arrange domestic and international travel and maintain business contact information
• Prepare, review, and process expense reports
• Create and organize presentations, meeting materials, and other documentation
• Support department-wide events, including town halls, leadership meetings, team gatherings, and special programs
• Coordinate onboarding activities for new hires, including workspace setup, technology access, supplies, and orientation logistics
• Provide administrative, operational, and project support to department leadership as needed
• Assist with special projects and process improvement initiatives
• Handle sensitive and confidential information with professionalism and discretion

Qualifications

• Bachelor's degree preferred
• 5-8 years of administrative, executive assistant, operations, or project coordination experience
• Experience supporting senior executives in a corporate or professional services environment strongly preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Proven ability to manage multiple priorities in a fast-paced environment
• Resourceful, proactive, and able to anticipate needs before they arise
• Strong judgment and ability to handle confidential information
• Professional presence with excellent interpersonal skills
• Ability to work independently while also collaborating effectively with a team
• Advanced proficiency with Microsoft Office Suite