Bookkeeper

Full-Charge Bookkeeper / Family Office CoordinatorOperating Company: Midwest MachineryJob Location: Chesterfield, MOFLSA Status: Non-Exempt (32-40 hours/week)Pay Range: $35-45/hourAbout: Midwest Machinery – A member of the AIR Control Concepts family. For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation's first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we've built a legacy on innovation, integrity, and partnerships that last. We strive to be our customers' most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.Job Description: We are seeking an experienced Full-Charge Bookkeeper to oversee the accounting and administrative functions for several family-owned real estate and investment entities. This role combines traditional bookkeeping responsibilities with light family-office functions, including bill payment, financial reporting, rental property accounting, cash management, payroll coordination, and vendor management. The ideal candidate is highly organized, trustworthy, detail-oriented, and comfortable working independently across multiple entities.Essential Duties and Responsibilities:Maintain QuickBooks for all entitiesRecord and reconcile transactionsMonthly bank reconciliationsCredit card reconciliationsJournal entriesFinancial statement preparationMonthly close processAccounts PayableReceive and process invoicesManage approval workflowSchedule paymentsTrack recurring obligationsMaintain vendor recordsAccounts ReceivableGenerate invoicesMonitor collectionsFollow up on past-due accountsDeposit trackingPayrollCoordinate payroll processingUnion reporting requirementsCertified payroll support (when required)Employee onboarding paperworkAnnual 1099 preparationReal Estate AccountingTenant billingLease administrationCAM and expense trackingRental property reportingProperty tax monitoringInsurance trackingFamily Office SupportPersonal bill payInsurance renewalsVehicle registration trackingProperty tax administrationDocument managementAnnual CPA supportFinancial ReportingPrepare monthly reporting package including:Balance SheetIncome StatementCash Flow SummaryEntity-level reportingBudget vs. ActualCash position summaryExperience and Requirements: Required5+ years bookkeeping/accounting experienceQuickBooks Online proficiencyStrong Excel skillsExperience with multi-entity accountingHigh level of discretion and confidentialityStrong organizational skillsPreferredAssociate's or Bachelor's degree in AccountingConstruction accounting experienceJob costing experienceUnion payroll experienceReal estate accounting experienceFamily office experienceBenefits: We offer a competitive and comprehensive benefits package, including:Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).Professional Development – Ongoing training opportunities and support for continuing education.The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications. The Company complies with disability laws and provides reasonable accommodations to qualified individuals.