Administrative Assistant: II

Maintenance Office Administrator

We're looking for a Maintenance Office Administrator who can bring structure, accuracy, and follow-through to a busy maintenance environment. This role is the hub for work orders, reporting, scheduling support, and day-to-day coordination between maintenance, operations, and supply chain.

If you're someone who thrives on keeping things organized, catching details others miss, and making sure information flows where it needs to, you'll fit right in here.

Must Haves

• Administrative or clerical experience, ideally in a maintenance, industrial, or technical environment
• Strong computer skills with Excel, Outlook, and Word
• High attention to detail with accurate data entry skills
• Strong organizational and communication abilities
• Ability to manage multiple tasks with minimal supervision

Nice To Have

• Experience working with a CMMS system such as SAP
• Experience in refinery, manufacturing, or industrial environments
• Familiarity with maintenance terminology and workflows

In this role you'll manage and process work orders, ensuring labor hours, materials, and documentation are accurate and complete. You'll track work status, flag overdue items, and help keep maintenance activities aligned and on schedule.

You'll also support reporting by preparing backlog summaries, labor reports, and headcount updates. On the administrative side, you'll handle calendars, documentation, onboarding support, SharePoint updates, and coordination across departments.

You'll work closely with technicians, supervisors, and contractors, helping answer basic system questions, organizing documentation, and supporting daily maintenance meetings.

This role plays a key part in keeping maintenance operations efficient, documented, and compliant.

At iSphere, we value people who bring consistency and reliability to fast-moving environments. If you're someone who enjoys being the go-to person that keeps everything organized and on track, we'd love to connect.

If you're in the Port Arthur area and ready for an onsite role supporting critical maintenance operations, let's talk.