Chicago Office Receptionist/Project Assistant

Chicago Office Receptionist/Project Assistant Date Posted: July 14, 2026 Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Receptionist/Project Assistant with two to four years of office experience to join our growing Chicago office and become an integral part of the firm's administrative and legal support team. This dual support role performs a wide variety of administrative and legal tasks while demonstrating the ability to exercise good judgment, multi‑task, and meet deadlines. This is a full‑time, in‑office position, Monday through Friday from 8:30 a.m. to 5:00 p.m.; a 37.5‑hour work week. It is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short‑term and long‑term disability. Employees are also eligible to enroll in the 401(k) Profit Sharing Plan, which includes employer contributions. The anticipated salary range for this position is $25‑27 per hour, non‑exempt and eligible for overtime pay. Responsibilities Answer and route calls. Greet visitors, accept deliveries and coordinate with outside vendors. Coordinate conference room, visitor office reservations, and AV support. Manage the security access system, ID badges, and guest registration. Handle catering orders and event set up/clean up. Update the firm phone directory and office floor plan. Manage building service tickets and maintenance requests. Provide occasional backup support to Office Services. Support attorneys with e‑filing documents in state and federal court. Prepare legal documents, including formatting, proofreading, and finalizing. Enter attorney time and reimbursement requests. Fax, print, and mail documents. Download, rename and save documents according to firm protocols. Knowledge, Skills, and Abilities Required Ability to work in the office Monday through Friday. Previous experience working in a law firm. Strong technology skills. Proficiency in Microsoft Office and Adobe Acrobat Pro. Ability to communicate clearly and concisely, both verbally and in writing. Excellent customer service skills. Strong attention to detail and excellent proofreading skills. Ability to work well in a team environment with a high degree of professionalism. Ability to prioritize and manage multiple assignments under time pressure. Ability to take initiative and follow through on projects. Ability to think on your feet and adapt to changing priorities and working demands. Education/Experience/Certifications Minimum AA degree; bachelor’s degree desirable. 2‑4 years of administrative experience. Equal Opportunity Statement Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS

Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded. Application Process Qualified candidates are asked to submit a resume and cover letter summarizing your work history to Receptionist/Project Assistant Application. No phone calls or agencies, please. #J-18808-Ljbffr Nicolaides Fink Thorpe Michaelides Sullivan LLP