Executive Staff Assistant

Introduction

The Department of Safety and Professional Services mission is to promote economic growth and stability while protecting the citizens of Wisconsin as designated by statute. DSPS and related professional boards protect the citizens of Wisconsin by ensuring the safe and competent practice of licensed professionals; performing inspections of commercial buildings, amusement rides, boilers, elevators, pressurized gas systems, and electrical systems; and performing plan reviews of commercial building, plumbing, fire suppression, elevators, boilers, and private onsite wastewater treatments systems.

What We Are Looking For: A detailed-oriented individual who has experience providing high level administrative support while handling confidential information with professionalism and integrity.

Where We Are Located: After an initial training period, this position offers a hybridized work schedule. The position will be headquartered at and required to work from the Hill Farms State Office Building in Madison, WI at least 2 days per week. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

What We Offer: DSPS is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits ( health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.

Position Summary

This position provides high-level, confidential administrative support to the Secretary, Deputy Secretary, Assistant Deputy Secretary, and Chief Legal Counsel. Responsibilities include coordinating complex calendars, scheduling meetings, and travel, preparing and editing executive correspondence, managing high-priority projects, and serving as a liaison with agency leadership, elected officials, external partners, and the public. This position plays a key role in supporting executive operations and ensuring the efficient coordination of agency priorities.

Salary Information

This position is in schedule-range (81-04) with an annual salary of $56,160-$77,314, plus excellent benefits . A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Qualifications

Qualified applicants will have experience with all the following:

• Managing multiple executive calendars for scheduling meetings and appointments.
• Providing confidential administrative support for management in an organization/business setting (Activities may include: arranging for an scheduling meetings with numerous people; reserving facilities and technology for meetings and trainings; ensuring documents meet organizational standards; editing documents for clarity and grammatical correctness; assembling materials necessary for conferences/meetings; prioritizing numerous tasks to achieve optimal productivity; etc.).
• Utilizing computer software applications in a business setting (Activities may include independently generating and responding to correspondence and inquiries, composing and editing confidential documents, etc. utilizing programs such as MS Office products, SharePoint, Adobe Acrobat, or similar software.).
• Interacting and communicating with internal and/or external customers on a variety of issues/topics

In addition to the above qualification, well qualified applicants will have experience with at least one of the following:

• Creating, maintaining, and distributing reports that provide vital information to internal/external customers.
• Conducting research, analysis and/or making recommendations to management (i.e., reviewing and recommending policy and procedure changes; independently reviewing materials and assigning importance, process improvements/efficiencies, etc.).

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

This application requires you to submit a resume and letter of qualifications. Within your resume and letter of qualifications, you should describe your education, training, and experience as it relates to items listed in the "Qualifications" section of the job announcement. Your application materials are very important parts of your application and are used during our evaluation process to determine your eligibility for the position. For instructions on how to develop and what should be included in these materials, please view the Resume and Letter of Qualifications Tips document. Please view the ensuring a fair and equitable hiring process document to find out more information on the State of WI selection process. The vast majority of applicants are able to outline their background and experience in their resume within 1-3 pages. Any resumes or letters of qualifications submitted with more than 3 pages will not be considered after page 3.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page and review method 2 for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. For general wisc.jobs user information and if you are experiencing issues and need technical assistance, please see the wisc.jobs Frequently Asked Questions page. Questions related to obtaining the job description and details about this specific job posting can be directed to Chanda Kaz at View email address on click.appcast.io or View phone number on click.appcast.io.

Deadline to Apply

The deadline to apply is 11:59PM CST on August 5th, 2026.