Administrative Access Coordinator

Overview Administrative Access Coordinator (AAC) sought to make accessible and coordinate all operations related to the professor’s office and laboratory. The AAC will draft and execute high-level communication to internal and external collaborators, oversee calendar management with accessible invites and audio support, and manage operations of the professor’s team. The role includes analyzing, managing, and making accessible financial reports (grants, start-up, and discretionary accounts) and collaborating with the Bioengineering business management team on fiscal processing. The AAC applies critical thinking to address accessibility challenges in the academic environment and beyond. Responsibilities include providing access and visual information, booking travel, and periodically attending conferences with the Assistant Professor. The AAC maintains continuous correspondence with students and collaborates on academic conference preparation, recruitment efforts for the research lab and office, and may contribute original content for external dissemination. Minimum Qualifications Bachelor's degree required Excellent organizational skills and high attention to detail Punctual and responsive to a time-sensitive schedule; responsible and trustworthy Excellent communication and interpersonal skills; strong notetaker and attentive listener Ability to work well under pressure with strong multitasking and problem-solving abilities Financial and office management bookkeeping experience preferred Independent and efficient worker with strong project management skills Flexible, adaptive, and capable of high-level critical thinking to address accessibility challenges as they arise Commitment to maintaining finances and other university systems in an accessible manner Key Responsibilities & Accountabilities 1. Project Management (10%) Oversee projects related to the Assistant Professor's initiatives, including scheduling, attendance, project work, and resource planning Coordinate follow-up items to ensure roadblocks or holds are addressed in a timely manner Track progress on projects, tasks, and reporting obligations 2. Calendar Management (10%) Manage and coordinate a high volume of demands for the Assistant Professor's time, prioritizing requests and resolving conflicts Respond quickly and diplomatically to schedule changes Synthesize information and leverage relationships to the advantage of the Assistant Professor Anticipate needs by independently providing backup and research materials to ensure preparedness for meetings, events, and speaking engagements 3. Office Management (15%) Increase office accessibility through initiatives such as Braille labels and tactile calendars, and improve existing systems Create tactile representations of visual materials such as diagrams and figures Oversee office operations, including equipment inventory and procurement Hire, supervise, evaluate, and train student staff; onboarding and recruitment of Co-Op and graduate assistants 4. Travel & Conference Preparation (15%) Make travel arrangements, prepare itineraries, and conduct research to ensure preparation for events or meetings Process and track travel and expense vouchers Provide human guide support for travel accessibility 5. Communication (10%) Communicate on behalf of the Assistant Professor Advance and monitor progress on initiatives; identify and track assignments Review, revise, and summarize correspondence and briefs Create accurate and professional reports and presentations 6. Financial Analysis & Reporting - Operations and Grants (20%) Meet regularly with the Assistant Professor to review current and future expenses and budget needs Monitor financials of grant and operational budget accounts Identify and resolve discrepancies with AP, Budget Office, and other partners through detailed financial analysis Process bill payments, budget reconciliations, and Concur reports; review of purchase and reimbursement requests Ensure accurate documentation, reporting, and compliance with procedures 7. Providing Access to Visual Information (20%) Provide access to visual information as needed, including verbally describing figures and reading inaccessible material received via mail or email Assist the Assistant Professor in navigating the Northeastern University campus when needed Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education, and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement, and commuting & transportation. For more information, please visit the benefits page. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Compensation Grade/Pay Type: 107S Expected Hiring Range: $51,785.00 - $73,145.00 With the pay range shown above, the starting salary will depend on several factors, including education, experience, location, knowledge and expertise, and skills, as well as a pay comparison to similarly situated employees. Salary ranges are reviewed regularly and are subject to change. Application To apply, visit: #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.