Staff Accountant/Bookkeeper

Job Description

Job Description

About the Role

Rushmore Construction Group and its affiliated entities — including a portfolio of rental properties and other partner-owned lines of business — are bringing accounting and bookkeeping in-house. This is a newly created, full-scope role for an experienced construction/real estate accounting professional, ideally a licensed CPA, who can own day-to-day bookkeeping, cash management, recurring financial reporting, and light tax filing work across multiple entities.

For the first several months, you'll work alongside our current outside accounting provider to learn our existing chart of accounts, cost-code structure, and WIP methodology before taking full ownership of the function in-house.

This is a hands-on, build-it role rather than a seat in an established accounting department. Many of the systems and processes for this side of the business don't exist yet, so you'll be building workflows and structure as you go, not just maintaining someone else's. We're looking for someone genuinely comfortable with ambiguity, who takes ownership beyond a narrowly defined job description, and who brings a flexible, team-first attitude to a small, fast-moving group.

What You’ll Do

Bookkeeping & Data Entry

• Enter and code receipts, bills, and invoices across BuilderTrend, QuickBooks, and DoorLoop for Rushmore, rental properties, and other partner entities.
• Create and issue customer invoices and vendor bills; maintain accurate job/cost-code coding.
• Perform full-cycle bookkeeping: transaction classification, bank and credit card reconciliations, and general ledger maintenance.

Accounts Payable, Receivable & Cash Management

• Manage A/P and A/R end-to-end, including aging schedules and follow-up on outstanding items.
• Process bill payments and log all cash inflows and outflows across entities and bank accounts.
• Monitor cash position across entities and flag issues proactively to ownership

Tax & Annual Filing Support

• Prepare and file simpler recurring returns directly (e.g., quarterly filings, sales/use tax, and annual filings for investment properties).
• Assemble and organize year-end books, schedules, and supporting documentation for the company's outside tax accountants ahead of annual filings.
• Proactively research and flag applicable tax credits, deductions, and planning opportunities (e.g., R&D credits, cost segregation, entity-level elections) for review by the company's tax advisors.

What We’re Looking For

• CPA license (active) strongly preferred.
• 3+ years of bookkeeping/accounting experience in construction, real estate, or trades — not an entry-level first accounting job.
• Hands-on proficiency with QuickBooks Online and experience managing multiple entities/properties.
• Working knowledge of WIP (work-in-progress) reporting and percentage-of-completion / job-cost accounting.
• Experience preparing bank reconciliations, A/P and A/R aging, and monthly financial statements independently.
• Comfortable preparing or assisting with quarterly and simple annual tax filings (sales tax, investment property returns, etc.).
• Comfortable proactively researching applicable tax credits and identifying planning opportunities — this is not a purely compliance-focused role.
• Strong Excel/spreadsheet skills, high attention to detail, and reliable, deadline-driven follow-through.
• Direct prior experience with BuilderTrend and/or DoorLoop or similar (significant plus).
• Experience building or standing up accounting processes from scratch, ideally in a small or fast-growing company.
• Experience transitioning bookkeeping from an outsourced firm to in-house.

Compensation & Benefits

• Base salary: $65,000–$70,000, commensurate with experience.
• Annual performance bonus opportunity of up to 15% of base salary, based on goal achievement, documented tax savings and credits identified, on-time delivery of recurring reporting, and overall performance.
• Continuing education (CPE) hours, CPA license renewal, and professional association dues covered by the company.
• A defined path for growth exists within this role as scope and ownership expand over time.
• Full-time, in-office schedule.
• Reports to the partners.