Facilities Manager

Job Description

Job Description

International School of Brooklyn (ISB) is an independent, non-profit school known for its innovative and robust Pre-K 3 to 8th Grade French and Spanish language immersion programs and International Baccalaureate curriculum. The ISB experience is driven by six core values: inquiry-based learning, diversity, global curriculum, language immersion, community, and international mindedness. Dedication to these values enables ISB to develop each student’s creativity, critical thinking, global citizenship, and intercultural understanding. International School of Brooklyn is dedicated to ensuring that our commitment to an inclusive and just world is reflected in all aspects of our school: in our classrooms, culture, policies, and practices. ISB’s comprehensive commitment to diversity, equity, and inclusion requires all staff and faculty members to engage in work, training, and reflection actively and thoughtfully around identity, anti-racism, and anti-bias and are expected to promote an inclusive and equitable school community.

Successful candidates will demonstrate a commitment to anti-bias and anti-racism work and be open to learning about how implicit biases in race, ethnicity, gender identity, and socioeconomic class can shape curricula and pedagogy. Preferred candidates will have experience implementing anti-racist and equitable practices in their teaching and work.

Position Summary

The Facilities Manager is a hands-on working supervisor responsible for the daily operations, maintenance, safety, and security of International School of Brooklyn’s buildings. This role keeps our facilities safe, clean, and fully operational for students, staff, families, and weekend community users, and does so as a welcoming, caring, and recognizable person in our school community.

The Facilities Manager interacts daily with faculty, vendors, contractors, security guards, inspectors, rental partners, and community groups. The ideal candidate is a social, community- minded professional who is energized by daily interaction with children, families, staff, and outside partners and vendors. They are hands-on dependable, willing to roll up their sleeves and address challenges directly rather than simply delegate tasks. They remain calm and steady under pressure, able to prioritize and respond thoughtfully when unexpected situations arise, whether it’s a maintenance issue, an operational challenge, or a community concern. With strong customer service instincts and genuine warmth, they take pride in creating a safe, welcoming, and well-functioning environment for the entire school community. They are organized, reliable, and committed to following through—ensuring that questions are answered, details are managed, and tasks are brought to completion.

Key Responsibilities

Facilities Operations and Maintenance

• Oversee daily operation, cleanliness, and functionality of both buildings and grounds,
  performing hands-on repairs and maintenance alongside the team.
• Conduct daily rounds of our facilities and biweekly rounds with their team.
• Supervise and schedule maintenance staff and contracted cleaning crews; serve as a
  working member of the team when necessary but knows when administrative duties take
  priority.
• Ensure outsourced services (cleaning, waste removal, pest control, HVAC maintenance,
  etc.) are performing to the highest standards and fulfilling contracted duties.
• Execute preventative maintenance schedules (monthly, quarterly, semi-annually,
  annually, etc.); track and close out repair requests in a timely, organized way.
• Maintain inventory of tools, equipment, and building supplies; reorder before items run
  out.
• Open the buildings on scheduled mornings and respond to weather-related needs (snow
  removal, storm prep, emergency repairs).
• Recommend new tools, cleaning products, and maintenance techniques with a focus on
  cleanliness and safety.

Vendor and Project Management

• Serve as primary liaison for facilities vendors including HVAC, elevator, pest control,
  cleaning, waste removal, sprinkler and security systems.
• Coordinate vendor visits, hold vendors accountable to scope and contract terms, and
  escalate quality or timeliness issues.
• Support facilities and smaller capital improvement projects from planning through
  completion, in partnership with the Operations team leaders.
• Review facilities-related invoices for accuracy before approving payment.

Safety and Security

• Supervise and schedule contracted security personnel across both buildings.
• In conjunction with the Tech Support Department, ensure security cameras, access
  control, and intercoms are fully operational; coordinate troubleshooting and technical
  support.
• Conduct and document monthly fire extinguisher inspections at both buildings.
• Serve as a member of the school’s Emergency Response Team; participate in and
  support emergency drills.

Compliance and Government Relations

• Manage interactions with NYPD, FDNY, DOB, DOHMH, and other regulatory agencies
  as appropriate to the role.
• Address building violations, coordinate inspections, and support contesting fines when
  appropriate.
• Escalate compliance risks and safety concerns to the Head of School promptly.
  Event and Rental Coordination
• Partner with event organizers and other staff to support setup of school events,
  meetings, and community programming.
• Build and maintain warm working relationships with recurring rental partners.
  Qualifications
• 3+ years of facilities, building operations, or maintenance experience; preferably in a
  school, nonprofit, religious institution, or community setting.
• Demonstrated ability to supervise staff and outside contractors with clarity and follow-
  through.
• Working knowledge of building systems (HVAC, plumbing, electrical basics), safety
  procedures, and vendor management.
• Experience interacting with NYC regulatory agencies (DOB, FDNY, DOHMH) strongly
  preferred.
• Energized by working in buildings full of children, calm, friendly, and appropriate in
  interactions with students, families, and staff
• Strong organizational skills; able to track many open items at once without things falling
  through the cracks.
• Comfortable with Google Suite (email, docs, spreadsheets, etc.) and other digital tools
  (i.e. a help desk ticketing system)
  Physical Requirements
• Ability to lift up to 50 pounds, climb ladders, and stand or move throughout the buildings
  for extended periods.
• Ability to move between ISB’s two buildings (a short walk apart) and annex classrooms
  and offices each day as needed.
• Available for on-call response to urgent facilities or security issues outside scheduled
  hours.
  Management Responsibilities
• The Facilities Manager oversees the Facilities and Security teams
  Compensation and Benefits
• Salary range of $75,000–$90,000, commensurate with experience

Comprehensive benefits package including:
o Fully paid individual health and dental insurance
o Health reimbursement account and flexible spending accounts
o Life insurance
o 401(k) with employer match
o Generous paid vacation, sick, and personal time
o Robust access to professional development from year one of employment

Applying to this position:
Interested candidates should apply via the ADP portal. Please submit a resume and a brief
cover letter describing your relevant experience and why this role appeals to you. Applications
will be reviewed on a rolling basis until the position is filled.