Executive Assistant

Executive Assistant

DUAL North America is seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer in our New York office. This role requires a proactive professional who can manage complex priorities, exercise sound judgment, and provide seamless administrative and operational support in a fast-paced, executive environment.

Role responsibilities include:

• Provide high-level executive support to the CEO, including managing complex calendars, coordinating cross-functional priorities, and ensuring smooth day-to-day operations across business units.
• Coordinate internal and external meetings, including logistics, scheduling, materials preparation, and follow-up.
• Prepare professional documents and presentations using Microsoft Word, Excel, and PowerPoint.
• Manage and process expense reports accurately and efficiently using Center Expense (or similar platforms), ensuring compliance with company policies and timelines.
• Maintain organized records of expense submissions, approvals, and supporting documentation for audit and reporting purposes.
• Communicate effectively with internal teams and external vendors to resolve discrepancies and support smooth financial operations.
• Demonstrate strong attention to detail and problem-solving skills, proactively identifying and correcting errors in expense reporting and administrative workflows.
• Handle ad hoc administrative requests with flexibility and discretion, supporting evolving business and departmental needs.
• Apply AI tools and knowledge to streamline workflows, improve efficiency, and enhance overall productivity.
• Maintain a high level of confidentiality and integrity when handling sensitive executive and company information.

Key requirements include:

• Bachelor's degree in business, Communications, or a related field preferred.
• Minimum of 5+ years of experience serving as an Executive Assistant, ideally supporting senior or multiple executives.
• Proven experience in administrative support or similar role, preferably in a corporate environment.
• Hands-on experience with Center Expense or comparable expense management software.
• Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
• Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
• Flexibility and adaptability to support evolving business needs.
• High level of integrity and confidentiality when handling sensitive information.
• Must be able to remain in a stationary position 50% of the time, with occasional movement in the office to access cabinets and equipment.
• If you do not meet all the qualifications for this role, we still encourage you to apply, as we are always looking for diverse talent to join our growing team.