Administrative Coordinator - Institute for Health Equity Research

Job Description

The Administrative Coordinator ('AC') at the Institute for Health Equity Research (IHER) coordinates administrative scheduling activities for IHER's faculty and leadership as well as offers officewide administrative assistance when assigned. The AC helps provide administrative assistance to the administration and faculty by coordinating multiple meetings & calendars, drafting correspondence and invites, obtaining conference rooms, maintaining e-files, host internal/external visitors and attendees, and liaising with IHER and ISMMS/MSHS staff and faculty. The AC is involved aspects of event planning and contributes to internal and external communications. A successful AC is very organized and professional, takes ownership and initiative, is dynamic with a solutions-oriented mindset, and becomes a trusted business partner to the IHER Administration team.

Responsibilities

• Calendaring of internal and external meetings for the IHER faculty on multiple team calendars.
• Multitasks coordination of simultaneous meetings and appointments office-wide; confirms participants and meeting logistics via Outlook invite; facilitates and monitors the preparation and distribution of meeting materials; transcribes and distributes meeting minutes.
• Conduct administrative, secretarial, and/or general office support coverage as assigned per project
• Makes travel arrangements and prepares reimbursements and helps monitor expenses.
• Participate in planning and logistical arrangements for meetings, seminars, forums, and conferences.
• Prepare internal and external communications on Institute related events and activities, including highlighting Institute research findings and programs on social media platforms as needed. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.
• Answers inquiries and/or re-directs callers to the appropriate individual for information and/or resolution.
• Assist with screening and prioritizing incoming calls, mail/email for action and follow up and transfer.
• Performs other related duties, as assigned.

Qualifications

• Bachelors Degree or equivalent combination of applicable education and experience
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Preferred:

• Strong knowledge of MS Outlook, MS Word and Excel and webinar software (i.e. Zoom)
• Design or data collection software knowledge a plus
• Excellent oral and written communications skills
• Demonstrated teamwork skills, cultural competence, and professionalism.

Required Skills

• MS Excel
• MS Word
• Outlook

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Job Info

• Job Identification 3039537
• Job Category Administrative
• Posting Date 06/30/2026, 02:58 PM
• Job Schedule Full time
• Locations 1425 Madison Ave, New York, NY, 10029, US