Administrative Assistant

Administrative Assistant / Office Administrator

Position Title: Administrative Assistant

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support across multiple departments. The ideal candidate is professional, proactive, and capable of managing a variety of tasks in a fast-paced environment while maintaining excellent customer service and attention to detail.

Key Responsibilities

• Provide administrative support to managers and team members
• Answer and direct incoming phone calls, emails, and inquiries
• Schedule meetings, appointments, and maintain calendars
• Prepare, update, and organize documents, reports, and presentations
• Perform data entry and maintain accurate records and databases
• Manage electronic and paper filing systems
• Coordinate office supplies, equipment, and vendor requests
• Assist with onboarding paperwork and employee documentation
• Support customer service activities and respond to client inquiries
• Maintain confidentiality of sensitive information
• Assist with special projects and additional administrative tasks as assigned

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 1+ years of administrative, office support, customer service, or clerical experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with CRM, ERP, or database systems preferred
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to prioritize tasks and meet deadlines
• Professional demeanor and strong attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.