Front Desk Administrative Assistant

Front Desk Administrative Assistant

Location: Pasadena, CA

Schedule: Monday Friday, 8:00 AM 5:00 PM

Pay Rate: $28.00 per hour

Employment Type: Long-Term Opportunity

Requirements

• Minimum 1 year of experience in a healthcare, medical front office, medical business office, IPA, medical group, managed care, healthcare administration, or health insurance environment required.
• Prior front desk, administrative assistant, office assistant, receptionist, or executive support experience required.
• Must have strong verbal and written communication skills.
• Must be professional, dependable, punctual, organized, and detail-oriented.
• Must be comfortable interacting with staff, visitors, vendors, interview candidates, and executive-level guests.
• Must be able to maintain confidentiality when handling sensitive company, employee, executive, legal, compliance, or healthcare-related information.
• Must be comfortable assisting with a variety of office support duties, including phones, mail, supplies, scheduling, filing, documents, and meeting support.
• Proficiency with Microsoft Office, email, calendars, and general office technology required.
• Must be able to lift, carry, receive, and put away supplies weighing up to approximately 2030 lbs.

Responsibilities

• Greet and assist occasional visitors, vendors, deliveries, interview candidates, and meeting guests.
• Monitor front desk activity and assist with visitor sign-in procedures.
• Answer, screen, and direct incoming calls as needed.
• Receive, sort, distribute, and deliver mail, documents, and internal correspondence.
• Order, receive, organize, and put away office and janitorial supplies.
• Monitor office supply inventory and communicate ordering needs.
• Assist the CEO and executive staff with administrative tasks as needed.
• Help schedule meetings, maintain calendars, and assist with meeting coordination.
• Occasionally sit in on meetings to take notes and prepare meeting summaries or minutes.
• Draft, edit, and proofread memos, internal communications, letters, and other documents.
• Assist with filing, travel arrangements, meeting preparation, and special projects.
• Follow company policies, procedures, HIPAA requirements, and compliance standards.