HR Administrative Specialist

Job description

Location: Coral Springs, FL
Job Type: Full-Time | In-Person
Starting Pay: $19.00/hour

About the Role

We are looking for a HR Administrative Specialist to join our team and provide day-to-day support across a variety of Human Resources functions.

This is an excellent opportunity for an early-career HR professional who has some hands-on experience and is ready to take on greater responsibility, coordinate daily HR activities, and continue growing within the field.

The ideal candidate is organized, dependable, professional, detail-oriented, and comfortable handling confidential employee information. You should be someone who learns quickly, communicates well, follows through on tasks, and enjoys supporting both employees and management.

Key Responsibilities
• Support employee onboarding and offboarding, ensuring all required documentation is completed accurately and on time.
• Maintain accurate and up-to-date employee records and HR systems.
• Assist with HRIS and payroll-related processes, including employee information updates and administrative support.
• Schedule and coordinate interviews with candidates and hiring managers.
• Assist with candidate screening, selection, and interview coordination.
• Prepare and organize HR documents, employee files, forms, and correspondence.
• Track employee attendance, time off, and vacation requests.
• Assist with employee benefits enrollment and related administrative processes.
• Respond to routine HR questions and employee requests in a professional and timely manner.
• Assist with HR compliance requirements and maintain appropriate documentation.
• Coordinate and support employee training activities.
• Provide general administrative support to the HR team as needed.
• Maintain strict confidentiality when handling employee and company information.

Qualifications
• Up to 2 years of related HR experience.
• Some hands-on experience working with an HRIS or payroll system is preferred.
• Experience with Paychex or a similar HR/payroll platform is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to handle confidential employee information with professionalism and discretion.
• Comfortable working in a fast-paced environment and adapting to changing priorities.
• Positive attitude and genuine willingness to learn and grow within Human Resources.
• Proficiency with Microsoft Office/Google Workspace and general computer applications.

What We're Looking For

We are specifically seeking someone who is early in their HR career but already has enough practical experience to take ownership of day-to-day HR responsibilities.
You don't need to be a seasoned HR professional. We're looking for someone who is organized, resourceful, eager to learn, and ready to grow into a larger role within the HR function.

If you enjoy working with people, keeping things organized, solving problems, and building your HR career, we'd love to hear from you.