Executive Assistant

We're looking for a professional, proactive, and highly organized Executive Assistant to become the right hand to the owner and a key player on our growing team. This is a versatile, on‑your‑feet role that blends classic administrative support with hands‑on office and event coordination. One hour you might be managing a calendar and answering phones; the next you're setting up tables and décor for an event or checking in a delivery. If you love variety, take pride in keeping things running smoothly, and enjoy being the person everyone can count on, we want to hear from you. Responsibilities Executive & Administrative Support Provide day‑to‑day administrative support to our co‑owner, keeping her organized and a step ahead. Manage calendars, itineraries, and travel arrangements. Answer and route phone calls professionally and take clear messages. Maintain and organize the office filing system and key documents. Handle general correspondence and administrative tasks as they arise. Events & Inventory Pull, arrange, and set up décor, tables, chairs, and other inventory for events. Break down and reset spaces after events. Track and maintain inventory, keeping accurate counts and flagging what needs restocking. Manage inventory and laundry pick‑up/drop‑off. Office & Facilities Coordination Check and maintain common areas, restrooms, break rooms, and shared spaces to keep them clean and presentable. Receive, sort, and distribute mail and packages. Receive and log all deliveries. Monitor security cameras and grant building access to visitors, vendors, and guests. What We’re Looking For Strong organizational skills and sharp attention to detail. A proactive, initiative‑driven attitude — you spot what needs doing before you’re asked. Professional communication skills, both on the phone and in person. Comfort juggling administrative work alongside hands‑on, physical tasks. Reliability, discretion, and good judgment. Ability to lift and move event equipment such as tables and chairs. Prior experience as an assistant, in office administration, or in a coordinator/operations role is a plus. Proficiency with basic office software (email, calendars, documents). Qualifications Must be comfortable using Microsoft Office. Impeccable time‑management, organizational, interpersonal, and communication skills. Possess a high school diploma, G.E.D., or equivalent. Two or more years performing supportive duties in a personal assistant or executive assistant role, or similar. Comfortable meeting deadlines and handling confidential information. Compensation $18 – $20 hourly #J-18808-Ljbffr