Accounting Assistant

Position Summary The Office of the Medical Investigator (OMI), a nationally accredited program within the University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical education-related initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgment, and brings advanced experience with Smartsheets and data-driven tracking systems. Key Responsibilities Data Entry & Record Keeping Recording invoices, receipts, and payments Updating spreadsheets or accounting software Maintaining organized digital or physical files Assisting with Accounts Payable & Receivable Accounts payable: logging bills, preparing payments, verifying invoices Accounts receivable: tracking incoming payments, sending reminders for overdue balances Bank and Account Reconciliation Identifying discrepancies Flagging missing or duplicate transactionsAssisting in correcting errors Supporting Financial Reporting Expense summaries Budget tracking sheets Monthly financial snapshots Administrative Support Filing documents Organizing financial records Responding to basic email inquiries Scheduling or assisting with audits Preferred Qualifications Attention to detail Basic understanding of accounting principles Familiarity with tools like Excel or accounting software (e.g., QuickBooks) Time management and professionalism in a financial environment EEO Statement The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. #J-18808-Ljbffr