Executive Assistant

Executive Assistant

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary:

We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders.

A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills.

Responsibilities:

• Provide high-level administrative and operational support to senior executive, ensuring priorities, commitments, and deliverables are managed with accuracy, discretion, and professionalism.
• Manage complex calendars, proactively resolving scheduling conflicts, prioritizing requests, and coordinating meetings across internal teams, external partners, and senior stakeholders.
• Prepare executives for meetings by organizing agendas, briefing materials, presentations, reports, and follow-up items in a clear and timely manner.
• Serve as a trusted point of contact for executive, exercising sound judgment when responding to inquiries, managing communications, and escalating matters as appropriate.
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, expense processing, and related documentation.
• Draft, edit, proofread, and format executive-level correspondence, memoranda, presentations, reports, and other business materials with a high degree of accuracy.
• Plan and coordinate meetings, conferences, events, and leadership sessions, including logistics, materials, participant communications, and technology needs.
• Track action items, deadlines, approvals, and follow-ups to ensure executive priorities are advanced and commitments are completed on time.
• Handle confidential and sensitive information with discretion, maintaining a high level of professionalism and integrity at all times.
• Develop and maintain strong working relationships across business units, support teams, clients, and external stakeholders to enable effective communication and collaboration.
• Support departmental operations, including records management, supply coordination, onboarding logistics, equipment needs, and process improvements.
• Attend meetings as requested to capture minutes, document decisions, and distribute clear follow-up notes and action items.
• Coordinate budget tracking, invoice processing, expense reconciliation, and other financial administration in accordance with company policies.
• Prepare, maintain, and analyze reports, spreadsheets, dashboards, and databases to support executive decision-making and departmental planning.
• Partner with Human Resources, Finance, Technology, and other internal teams to support personnel processes, onboarding, interview coordination, system access, and related administrative activities.

Qualifications:

• 10+ years' experience, most recently working with senior-level management
• Strong interpersonal, administrative, and time management skills
• Excellent verbal and written communication skills
• Strong client interaction skills focusing on customer service
• Ability to handle varied work requirements within multiple internal systems
• Advanced knowledge of PC applications (MS Office)
• CIB Staff provide administrative support to BTMUS Registered Representative
• Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist).
• Support departmental duties including updating and maintaining a variety of reports and databases.
• Conduct special departmental assignments as needed.
• Provide data analytics support.

This role is a hybrid role with expectation of 4 days per onsite and one day remote day per week in the Jersey City, NJ office

Education:

College degree or an equivalent combination of formal education and experience

The typical hourly rate for this role is between $45.10 to $55.28 depending on job-related knowledge, skills, experience, and location. This is a non-exempt role. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws to the extent that they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.