Administrative Assistant

Atrium is seeking on behalf of our client an Administrative Assistant (Trusts & Estates) based in Paramus, NJ .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Administrative Assistant (Trusts & Estates)

Location: Paramus, NJ

Employment Type: Full-time

Compensation: $65-80K

Position Overview

The Administrative Assistant will provide comprehensive administrative support to the Trusts & Estates practice group, ensuring efficient organization and management of client files and documentation. This role involves close collaboration with attorneys and staff to prepare, maintain, and distribute critical legal documents while upholding confidentiality and accuracy. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced, onsite environment. Must be legally authorized to work in the United States.

Responsibilities

• Assist with the preparation, organization, and maintenance of trust and estate files, including correspondence, emails, and supporting documentation.
• Compile and assemble estate planning and trust administration document packages, ensuring accuracy, completeness, and proper formatting.
• Prepare, print, organize, and distribute documents for clients, beneficiaries, and other parties.
• Support attorneys with document preparation and organization for client meetings and consultations.
• Process administrative requests, including expense and payment-related submissions.
• Manage and organize documents within a document management system to ensure accurate recordkeeping and accessibility.
• Assist with new client and matter intake, including preparing engagement materials and conducting required administrative procedures.
• Maintain and safeguard original estate planning and trust-related documents and records.
• Provide administrative support across the practice group and assist with additional projects as needed.

Required Experience/Skills

• Bachelors Degree.
• 14 years of prior experience in a law firm setting.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and document management systems.
• Excellent written and verbal communication skills.
• Comfortable with an onsite working environment.

Preferred Experience/Skills

• Experience supporting Trusts & Estates or related legal practice areas.
• Familiarity with estate planning and trust administration processes.
• Ability to handle confidential information with discretion.
• Strong problem-solving and time management skills.
• Demonstrated ability to work collaboratively within a team environment.

Education Requirements

• Bachelors Degree in Business Administration, Legal Studies, or a related field preferred.
• Additional coursework or certification in legal administration is a plus.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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Job Wrapping ID : #LI-AJ3