Administrative Assistant Jobs

Administrative Assistant

Blue Sky Innovative Solutions is seeking a qualified full-time contracted Administrative Assistant for a new opportunity to support our mission-critical government customer. LOCATION: Milwaukee, WI - on-site at a federal government facility.

Job Description

The Administrative Assistant support the protective security, resource management, and project management functions. The individual will perform a diverse mix of clerical and administrative duties, working independently with minimal direct supervision to support regional program offices and field staff.

Administrative & Clerical Support

• Compose and type correspondence, documentation, and mailing labels, and enter data from paper or electronic forms into databases and spreadsheets
• Copy data between records, file documents accurately, and maintain organized hard-copy and electronic filing systems
• Receive, sort, and distribute incoming mail; prepare outgoing mail including overnight and online express services
• Photocopy, scan, and process documents using standard office equipment
• Maintain shared drive file folders for completed Facility Security Assessments, assessment databases, and Facility Security Committee memorandums

Meeting & Communication Coordination

• Schedule and set up conference rooms, coordinate teleconferences, and disseminate meeting information
• Attend meetings as requested, prepare and distribute agendas, take detailed minutes, and circulate notes to appropriate personnel
• Coordinate and distribute interoffice communications to keep teams aligned

Operations & Resource Management

• Assist with inventory, purchasing, and distribution of routine office supplies
• Collect and report Government Owned Vehicle mileage and maintenance information on a monthly basis or as needed
• Maintain, issue, and control facility keys through formal issuance, hand receipt, and inventory procedures
• Perform timekeeping duties including entering, reviewing, and maintaining payroll records for your assigned area
• Make travel arrangements (including critical incident travel) and coordinate transportation, lodging, and off-site meeting facilities
• Support regional emergencies, taskings, and special projects as directed
• Perform Human Resources administrative functions and tasks as assigned

Reporting & Program Support

• Assemble and disseminate routine reports at the frequency determined by on-site leadership
• Track assigned case control numbers, ensuring all reports are completed, submitted, and routed for appropriate review and approval
• Provide support to the Security Management Branch, including assistance with facility portfolios, protective security officer inspection reports, and database/spreadsheet maintenance

IT & Help Desk Liaison

• Serve as the liaison between field personnel and the help desk for IT, telephone, and related service issues
• Initiate, follow up on, resolve, and close out trouble tickets and help desk requests
• Performs related work as assigned.

Minimum Qualifications

• Minimum of 5 years of administrative assistant experience
• Experience working extensively with the Microsoft Office Suite and several government-specific systems. Proficiency in the following is expected: Microsoft Word, Excel, Outlook, PowerPoint, and Access, Microsoft Edge, Internet Explorer, and Google Chrome, Adobe Acrobat and Microsoft Teams.
• Government systems including ITMS, GSA Fleet Vehicle system, WebTA, LEIMS, and agency help desk and catalog platforms (training provided as needed)
• Must have strong command of the English language, including grammar, spelling, composition, and vocabulary
• Accurate typing and exceptional attention to detail
• Strong organizational skills with the ability to compile and organize reports from multiple sources
• Working knowledge of standard office equipment and procedures
• Excellent written and verbal communication skills
• Resourcefulness and the ability to thrive in a fast-paced environment
• Professionalism and the interpersonal savvy to interact effectively with colleagues, government personnel, and external contacts
• Reliability in meeting both planned and unplanned deadlines
• A proactive, self-directed work style with sound

Clearance

• Public Trust

Certification

• N/A

Education

• High School Diploma

Hours of operation The worksite location will be performed predominantly at the Government offices during core business hours of 8 - Monday - Friday, 7:30 AM - 4:00 PM., Monday through Friday on a regular 40 hour per week schedule unless otherwise required by the Manager.

Conditions of Employment

• Must be legally authorized to work in the United States of America. Sponsorship will not be a part of this contract. U.S. citizenship (required for federal suitability determination)
• Must successfully complete a Blue Sky and customer background screening.

About Blue Sky Blue Sky Innovative Solutions (Blue Sky) assists its federal, state and local, and commercial clients with solving their toughest challenges in the areas of IT Infrastructure Support and Engineering; Application Development and Maintenance; Program and Project Management; and Management Consulting. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.