Executive Assistant

Full-time

Description

Are you an organized, detail-oriented individual with a passion for supporting leadership in a dynamic legal environment? Our busy law firm is seeking an Executive Assistant to the Managing Partner who thrives on multitasking, client interaction, and managing complex calendars. If you have legal secretarial experience, excellent communication skills, and enjoy supporting both business and client development activities, we’d love to hear from you!

Key Responsibilities:

• Coordinate a fast-paced schedule, including trials, depositions, mediations, conference calls, and international travel arrangements.
• Draft and send emails and reports on behalf of the Managing Partner, maintain legal formatting, and manage timely distribution of reports to clients and internal staff.
• Prepare solicitation letters and manage direct mail, FedEx deliveries, and service of pleadings using firm records. 
• Handle all travel logistics, including domestic and international flights, hotels, and car rentals.
• Manage personal tasks for the Managing Partner, such as handling memberships, client gifts, family appointments, and event planning.
• Research and maintain client contact information, conduct internet research, and manage firm-wide e-communications and mass emails to 7,000 recipients.
• Support the Managing Partner’s role as a continuing education provider, including researching state-specific requirements, submitting applications, and maintaining provider and course renewals.
• Organize continuing education seminars, track attendance, and ship materials for out-of-state seminars.
• Other duties as assigned 

Requirements

Qualifications:

• Previous experience as an Executive Assistant in a legal setting, with strong knowledge of legal formatting and correspondence.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel 
• Exceptional organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Strong communication skills, both written and verbal, with attention to detail and professionalism.
• Ability to handle sensitive information with discretion.
• Familiarity with mail merges, client mailings, and managing large-scale e-communications.

This is a fully in-person position based at our New Orleans office. The selected candidate must adhere to our in-office attendance policy and is expected to work on-site during all designated work hours. Punctuality, consistent attendance, and the ability to work in a collaborative office environment are essential requirements of this position.

Benefit Highlights:

• Life Insurance: We provide $50,000 coverage at no cost to the employee.
• Long-Term Disability Insurance: Also provided at no cost to the employee.
• Competitive Medical, Dental and Vision plans through Blue Cross Blue Shield
• 401(k) Retirement Plan: with an annual discretionary match
• HSA with Employer Contribution
• Dependent Care FSA
• Generous PTO allotment
• Flexible Work Schedules
• Additional Supplemental insurances are also available

Equal Opportunity Employer:

Degan, Blanchard & Nash (DBN) is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. DBN makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Degan, Blanchard & Nash (DBN) participates in E-Verify and Right to Work to confirm identity and employment eligibility. 

This position is not open to recruiting agencies. Any resumes sent to Degan, Blanchard & Nash by an agency that was not specifically engaged for this position and does not have a valid agreement on file with DBN will become the property of Degan, Blanchard & Nash. DBN will not be responsible for any fees related to unsolicited resumes.