Administrative Coordinator

Administrative Coordinator Richmond Behavioral Health has an exciting new opportunity for a highly skilled Administrative Coordinator to join our Human Resources Team. The selected individual provides advanced administrative support to programs and divisions. Responsibilities include coordinating schedules, managing documentation workflows, preparing reports, and supporting executive functions. Requires strong organizational skills, discretion, and the ability to work independently across multiple priorities. Essential Duties and Responsibilities Coordinate meetings, trainings, and program logistics across departments Maintain and update electronic records and documentation systems Prepare reports, spreadsheets, and correspondence for internal and external stakeholders Monitor and reconcile invoices, reimbursements, and budget-related documentation Provide administrative support to leadership, including calendar management and meeting preparation Respond to inquiries and facilitate communication between teams Ensure compliance with documentation standards and reporting timelines Assist with onboarding and training of administrative staff Other duties as assigned Position Requirements Minimum Qualifications—Education and Experience High School Diploma or equivalent (G.E.D.) 3–5 years of experience in administrative coordination or office management Proficiency in Microsoft Office Suite and electronic record systems OR an equivalent combination of education, experience, knowledge, skills, and abilities that demonstrates the capacity to perform the essential functions of the position, as permitted by applicable regulatory standards. Possession of a valid Virginia driver’s license and a satisfactory driving record in accordance with agency policy. Preferred Qualifications Associate degree or two-year technical certificate in office administration or related field Experience supporting executive-level staff or managing program logistics Familiarity with behavioral health or human services environments Knowledge, Skills, and Abilities Knowledge of business administration, office systems, and basic accounting principles Skill in organizing complex schedules and coordinating across teams Skill in written and verbal communication for diverse audiences Ability to manage multiple priorities and meet deadlinesAbility to train and support peers in administrative processes Ability to identify and resolve operational issues independently Supervisory Responsibilities This position may provide informal guidance or training to other staff but does not function in a formal supervisory capacity. Work Environment and Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. While this role may involve desk‑based tasks, employees must be able to ambulate independently, operate a motor vehicle, and transition between office and field environments. Field-based responsibilities may include walking short distances, climbing stairs, and carrying essential work items such as a laptop. Close concentration, visual attention and need for manual dexterity required. Normal working conditions. Work is typically performed in a standard behavioral health environment with minimal exposure to environmental hazards. Staff may occasionally engage in behavior intervention strategies, such as verbal de‑escalation or redirection, to support client safety and therapeutic goals. ADA Richmond Behavioral Health Authority complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our team at View email address on click.appcast.io for more information. EEO Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Compensation Starting Salary Range $23.08+ DOQ #J-18808-Ljbffr