Administrative Support Assistant

Office Manager DutiesMajor Duties:Serves as the office manager for the directorate assigned.Coordinates and makes travel reservations.Prepares forecasts and develops budget projections based upon historical usage and expected needs.Assists in the development and maintenance of the on-boarding process for new employees.Provides general clerical public contact support services such as answering the telephone, referring visitors, and providing information about the office, its functions, and standard operating procedures.Ensure budget remains within guidelines and informs management if the budget is nearing its limits.Maintains calendars, schedules and plans events and meetings for affairs within an organization.Acts as the point of contact for all SharePoint issues impacting the Directorate.Responds verbally and/or in writing to inquiries and administrative problems brought forth to the Directorate.Serves as the primary timekeeper and is responsible for maintenance of the Directorate staffing roster.Serves as the records liaison and will assist in implementing a successful records management program.Work Schedule: 7:00 am - 4:30 pmCompressed/Flexible: AvailableTelework: This position may be authorized for ad hoc telework. Telework eligibility will be discussed during the interview process. Ad hoc is defined as occasional, non-recurring telework.Virtual: This position may be authorized for Virtual Work. Virtual Work eligibility is for current VA employees that are already subject to the return to the in-person work mandate in their current position.Definition of Virtual Work: Employee works outside of original hiring duty station at a VA-owned or leased space.Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work five days per week unless they are approved for an exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a conditional job offer, but before a final job offer.Position Description/PD#: Administrative Support Assistant/ PD28895ARelocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not ApprovedPermanent Change of Station (PCS): Not Authorized