Administrative Assistant Distribution

Distribution Administrative AssistantAbout UsFounded in 1959, Delaware Valley Floral Group (DVFG) has grown from a small family business into one of the nation’s largest floral distribution companies. For more than six decades, we’ve delivered premium fresh flowers and floral supplies to retail florists, event designers, and supermarkets across the country.We aim to be our customers’ most valuable supplier — and we believe our employees are the key to making that happen.About the RoleThe Distribution Administrative Assistant provides critical administrative and operational support to the Last Mile Operations team. This role serves as a key point of contact for drivers, customers, and internal departments while helping ensure efficient distribution operations, accurate reporting, effective communication, and timely completion of daily administrative processes.What You’ll DoSupport daily distribution and transportation operations through administrative coordination and reporting.Prepare, maintain, and distribute operational, staffing, training, and performance reports using tools such as Smartsheet.Coordinate driver and support staff onboarding processes, ensuring timely completion of documentation and onboarding milestones.Serve as a point of contact for drivers and customers by answering questions, providing operational support, and resolving issues.Assist with invoice research, billing inquiries, shipment tracking, and delivery status updates.Maintain accurate payroll and timekeeping records and support compliance with payroll deadlines.Manage fleet and operational supply inventories, including driver equipment, fuel cards, office supplies, and safety materials.Partner with Operations, Customer Service, Accounting, Transportation, and other departments to improve communication, resolve issues, and support business objectives.Work Environment & Physical RequirementsThis role is performed in a fast-paced distribution environment and requires the ability to sit, stand, walk, and use standard office equipment throughout the workday. The position may require occasional lifting of office or operational supplies with or without reasonable accommodation.Compensation & BenefitsThe expected hourly range for this position is listed above. Actual compensation will depend on skills, experience, qualifications, and geographic location.We also offer:Health, dental, and vision insurance401(k) retirement plan with company matchShort- and long-term disability benefits, life insurance, and other supplemental benefit offeringsFlexible Spending AccountsPaid time off, sick time, and paid holidaysOther InformationOnsite positionSchedule: Monday–Friday, 6:00 AM until completion of daily responsibilitiesAdditional days, hours, or schedule adjustments may be required based on holidays, business needs, or increased workloadNo regular travel requiredWhat You’ll BringHigh school diploma or equivalent required; additional education in business, logistics, or a related field is a plusPrevious administrative, logistics, transportation, distribution, or operations support experience preferredStrong written and verbal communication skillsProficiency with Microsoft Office applications, including Word, Excel, Outlook, and SmartsheetExperience with Paycom or similar payroll and timekeeping systems preferredFamiliarity with transportation management systems and shipment tracking processes is a plusStrong organizational skills with exceptional attention to detail and accuracyAbility to manage multiple priorities, meet deadlines, and adapt in a fast-paced environmentAbility to collaborate effectively across departments and build positive working relationshipsEqual Employment Opportunity StatementWe are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic. #J-18808-Ljbffr Delaware Valley Floral Group Llc