HR Operations & Compliance Manager

Job Description

Job Description

Location: Chicago, IL (8770 W Bryn Mawr Ave)

Position Type: Full-Time

Reports To: Director of Operations / Executive Leadership

Job Summary

We are seeking an experienced, compliance-driven HR Operations & Compliance Manager to structure, elevate, and lead our Human Resources division. Our organization utilizes RUN Powered by ADP® as our primary HR operations and payroll vehicle.

The ideal candidate will possess comprehensive, hands-on mastery of the ADP HR suite and modules. You will be responsible for aligning our company with all federal, state (Illinois), and local corporate compliance frameworks, building an enterprise-grade corporate environment from the ground up.

Key Responsibilities

1. ADP System Mastery & Architecture

• Full administration of our RUN Powered by ADP® platform.

• Act as the internal subject matter expert for all integrated modules, including CareerPlug (ATS), onboarding, benefits administration, performance tracking, and document vaults.

• Manage employee self-service portals, user access control, data integration, and system reporting.

2. Structural HR Compliance & Guidance

• Conduct a full audit of current employment practices to ensure strict alignment with Illinois and Federal labor laws (including COBRA, ACA reporting, FMLA, and state-mandated paid leave).

• Maintain and systematically update our digital Document Vault, mandatory labor posters, and required corporate notices.

• Build out standard corporate HR assets, including a comprehensive Employee Handbook, standardized organizational chart templates, and standard operating procedures (SOPs).

3. Full Lifecycle Talent Management

• Talent Acquisition: Utilize CareerPlug and integrated platforms to build corporate job descriptions, publish to major job boards, screen applicants, and manage the interview pipeline.

• Onboarding & Offboarding: Standardize corporate onboarding workflows (e.g., automated background screenings, secure I-9/W-4 document execution) and manage formal separation protocols (e.g., final pay compliance, COBRA distributions).

• Performance & Learning: Design and execute structured corporate evaluation programs through the ADP Performance Management portal and assign/track mandatory compliance trainings.

4. Benefits & Leave Administration

• Oversee corporate health insurance (medical, vision, dental) and 401(k) retirement services through the platform.

• Manage corporate Paid Time Off (PTO) plans, tracking tracking, and annual state/federal tax credit compliance checks.

Qualifications & Experience Requirements

• Experience: Minimum of 4–6 years of HR generalist or management experience, preferably building corporate infrastructure within an S-Corp or growing business environment.

• ADP Expertise: Hard requirement for minimum 2–3 years of hands-on experience managing RUN Powered by ADP or higher-tier ADP platforms (Workforce Now). Experience with CareerPlug integrations is highly preferred.

• Compliance Knowledge: Deep, working knowledge of Federal labor regulations and Illinois-specific employment laws .

• Education/Certifications: Bachelor’s degree in Human Resources, Business Administration, or a related field. SHRM-CP or PHR certification is a strong plus.

What We Offer

• Competitive salary benchmarked against local market standards.

• Comprehensive benefits package including Health Insurance, 401(k), and employee discounts.

• A modern, well-equipped corporate workspace in the Chicago area.