Administrative Specialist III - Juvenile Division

The King County Department of Adult and Juvenile Detention's (DAJD) Juvenile Division is seeking a highly proficient professional to join our team as an Administrative Specialist III. The position reports to the Juvenile Division Deputy Director and primarily supports two critical functions: Training and Employee Engagement & Appreciation, playing an essential role in delivering trauma‑informed care within the facility. Job Duties Assist in the organization of New Employee Orientation, including preparing materials, tracking mandatory trainings, and scheduling conference rooms. Provide administrative support to the training team, tracking attendance, ensuring access to online trainings, and maintaining training data. Research, resolve, and recommend solutions for Training Unit issues. Coordinate and facilitate employee engagement and appreciation events. Create and distribute communications for division‑wide dissemination regarding training opportunities and events. Prioritize assignments and complete tasks efficiently and accurately. Maintain and retrieve information using Microsoft Word, Outlook, SharePoint, Excel, and other systems. Preserve security and confidentiality of sensitive communications. Process payroll documents and enter data into the Roster Management System. Provide exceptional customer service to internal and external stakeholders. Perform related duties as assigned within the Administrative Specialist role. Provide back‑fill support for critical functions such as payroll processing, supply orders, mail routing, invoicing, and other duties. Experience and Qualifications Four (4) years full‑time clerical experience, including one (1) year of high‑volume, complex administrative work. Intermediate proficiency with Microsoft Word, Outlook, Excel, SharePoint, Teams, and PowerPoint. Exceptional organizational, analytical, and time‑management skills. Desire to work collaboratively in a team environment. Independent problem‑solving ability, anticipating issues before they arise. Strong customer service skills and effective oral and written communication. Ideal Candidate Advanced proficiency with Microsoft Word, Outlook, Excel, SharePoint, Teams, and PowerPoint. Five (5) or more years of experience in high‑volume, complex administrative environments. Experience supporting employee engagement and drafting communication materials. Experience in a professional setting that serves youth and families. Understanding of trauma‑informed care principles and ability to integrate them into duties. Additional Requirements Candidates may be required to complete skills testing. Work Schedule 40‑hour work week; overtime eligible. Standard hours: Monday‑Friday, 8:00 a.m. – 5:00 p.m. Work Location The position is located at the Patricia Clark Children and Family Justice Center, 1211 E. Alder Street, Seattle, WA. Who May Apply This opportunity is open to all King County employees and the general public who meet the qualifications. Internal consideration is given to current DAJD and King County employees who meet the minimum qualifications. Benefits Excellent medical, dental, and vision coverage options. Life and disability insurance with optional additional coverage. Retirement participation through Washington State Department of Retirement Systems and a 457(b) plan. Transportation program and ORCA transit pass. 12 paid holidays plus two personal holidays. Generous vacation and paid sick leave. Paid parental, family, medical, and volunteer leaves. Flexible Spending Account and wellness programs. On‑site activity centers. Employee Giving Program and employee assistance programs. Flexible schedules and telecommuting options, where applicable. Training and career development programs. Equal Employment Opportunity King County is an Equal Employment Opportunity Employer: No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions. #J-18808-Ljbffr King County, WA