Administrative Assistant

**This is a 6-month temporary assignment scheduled to conclude in December 2026.**

The Leasing Administrative Assistant provides high-quality administrative and operational support to the Leasing team, enabling efficient execution of leasing transactions and ensuring compliance with internal processes. This role supports deal workflow, documentation, reporting, and coordination activities in a fast-paced commercial real estate environment.

Key Responsibilities

Leasing & Deal Administration

• Prepare and generate Commission Agreements using standard templates for executed tenant deals involving broker fees
• Draft Indemnity Letters in accordance with internal guidelines for approved transactions`
• Conduct tenant entity checks to support lease execution and ensure compliance requirements are met
• Run GAN / Know Your Partner screenings for qualifying tenants and brokers
• Generate Parent Company reports via Business Objects to support deal evaluation and documentation
• Support minor lease plan modifications, as requested by leasing representatives

Operational Support

• Assist leasing team members with expense report submission, including guidance on required documentation and processes
• Provide general administrative support, including calendar management, meeting coordination, and light travel arrangements
• Partner with the Workplace Manager to ensure timely and accurate routing of leasing-related mail

Stakeholder & Team Coordination

• Interact professionally with internal stakeholders, including corporate and center management teams
• Maintain strong working relationships with leasing personnel and cross-functional partners
• Support a collaborative, responsive, and service-oriented team environment

Qualifications & Experience

• Minimum of 3 years of administrative support experience in a fast-paced environment
• Experience supporting multiple stakeholders simultaneously preferred
• Commercial real estate experience a plus

Skills & Competencies

• Communication & Accuracy: Strong written and verbal communication skills with exceptional attention to detail and proofreading ability
• Organization & Agility: Highly organized, proactive self-starter who can prioritize effectively and manage competing demands
• Problem Solving: Demonstrates sound judgment and ability to navigate changing priorities with minimal supervision
• Relationship Management: Builds effective working relationships across teams and functions
• Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with Concur required; familiarity with Salesforce and Bluebeam preferred
• Professionalism: Maintains a high standard of professionalism and discretion in all interactions

Compensation

• This is a non-exempt (hourly) position at $35.43 - $39.66 per hour, to be payrolled through an external party.

Primary Location

• This contract position is based on-site in Century City.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of peoples differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.