Accounts Receivable Assistant (Hybrid)

Job Description

Job Description

Location: Mercerville, NJ (Hybrid: 1–2 days per week in-office)

Compensation: $40,000 per year ($19.23/hour)

Benefits: 100% Employer-Paid Medical, Dental, and Vision Premiums + More!

Position Summary

OCA is seeking a detail-oriented Accounts Receivable Specialist to join our team! This role plays a vital part in the financial health of OCA by accurately and efficiently managing billing and invoicing processes across all serviced accounts.

This is an ideal opportunity for an entry-level to early-career candidate (1–3 years of experience) who excels in a fast-paced environment, possesses strong communication skills, and has hands-on proficiency with QuickBooks Online and Microsoft Excel.

Why Join OCA?

At OCA, we value our team. In addition to a flexible hybrid schedule, we cover 100% of the single coverage premiums for your medical, dental, and vision insurance —ensuring more of your hard-earned salary stays in your pocket.

Key Responsibilities

• Billing & Invoicing Operations: Prepare and issue comprehensive bills, invoices, and customer statements; perform new client reviews and account setups.
  

• Payment Processing & Reconciliation: Accurately process and apply incoming payments, execute daily AR transactions, facilitate bank deposits, and perform meticulous reconciliations on the accounts receivable ledger.
  

• Client Communication & Support: Investigate and resolve billing discrepancies, send timely payment reminders, follow up on outstanding invoices, and provide exceptional telephone support to clients with AR inquiries.
  

• Reporting: Generate financial statements and reports providing clear insights into accounts receivable status to aid financial decision-making.
  

• Compliance & Data Management: Maintain strict adherence to all state and federal data privacy regulations, including HIPAA.
  

RequirementsQualifications & Technical Skills

• Experience: 1–3 years of experience in accounts receivable or a related administrative/finance capacity.
  

• Software Proficiency:
  

  • Proficiency in QuickBooks Online required.
    

  • Proficiency in Microsoft Excel (data entry, basic formulas, spreadsheet management) and MS Office Suite required.
    

  • Experience with Zoho or Salesforce is a plus.
    

• Education: High School Diploma or GED required; Bachelor’s degree in Accounting or Business is a plus.
  

• Key Skills: High attention to detail, strong problem-solving abilities, excellent organization in a deadline-driven environment, and professional verbal and written communication skills.
  

Benefits

Work Schedule & Benefits

• Work Schedule: Full-time. Monday–Thursday 9:00 AM–5:00 PM, Friday 8:30 AM–4:30 PM.
  

• Hybrid Flexibility: 1–2 days per week in-office (Mercerville, NJ) with remote flexibility.
  

• 100% Employer-Paid Premiums: OCA pays 100% of single coverage premiums for Medical, Dental, and Vision insurance.
  

• Financial Security: 401(k) plan and Life Insurance options.
  

• Time Off: Paid Time Off (PTO) + 9 paid holidays (including the day after Thanksgiving!).