Construction Administrative Assistant
Professional Search Group - Orange County
Job Description
Job Description
Professional Search Group (PSG) is seeking a Construction Administrative Assistant to join their client’s team! The Construction Administrative Assistant is responsible for assisting the Door, Frame, & Hardware estimating, detailing, and/or purchasing teams with coordination duties associated with project estimating and management. The ideal Construction Administrative Assistant has a basic understanding of numbers, is looking to further their career, & is willing to learn.
For over 40 years, this organization has been a leading full-service door, frame, and hardware distributor. They deliver unmatched customer service and cutting-edge, customized solutions for high-value commercial construction projects, from college campus renovations to state-of-the-art healthcare facilities. Their advanced estimating, detailing, and procurement technologies, along with a unique supply system, enable us to provide exceptional service across various construction spaces, including design assistance, design-build, and pre-hardware solutions. Ready to be a part of something GREAT?! APPLY!
Duties & Responsibilities:
- Provide and maintain document control in Box and Comsense.
- Assist Estimating & Detailing teams in initial plan review (take-off, phasing, breakouts), data entry into Comsense, generating RFQ’s and entering quotes into Comsense
- Help procure submittal requirements. (Gather Product Data, Substitution Requests, LEED, Manufacturer qualifications etc.) and coordinate Manufacturer supplied Submittals etc.)
- Assist with tasks related to shop drawings. (Drawing of Door and Frame Elevations under the supervision of the Detailer). Procure manufacturer supplied shop drawings as necessary.
- Track submittal deliverable dates and ensure they are met.
- Maintain project to do and issues list, report on progress to manager. Manage vendor or customer tasks/issues under the guidance of manager.
- Coordinate alongside Purchasing Department to procure, expedite, and track materials, backorders, shortage and breakage, quality, and warranty items.
- Support procurement and delivery of Project Closeout documents, O&Ms, Warranties etc.
- Coordinate Field Related issues between customers and manufacturers/suppliers and vendors.
Qualifications:
2+ year of administrative experience is required
- Coordinate Field Related issues between customers and manufacturers/suppliers and vendors.
High School diploma
Strong written & verbal communications
- Strong prioritization and organizational skills, detail-oriented
- Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint
- Engages in company culture
- Open to feedback and flexible to change
- Able to work in fast-paced, environment dealing with multiple team members
- Self-motivated
Apply for this amazing opportunity today!
Donovan Aranda
Division Manager
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Construction Administrative Assistant in El Segundo, CA vacancy
$32 - $37 per hour
Microsoft Excel Construction Administrative Assistant Benefits: 401(k) Paid time off Key Responsibilities and Skills Prepares and submits customer invoices. Codes and posts invoices in the accounting system. Researches and resolves payment discrepancies. Documents...SuggestedHourly payWeekly pay- # Construction Administrative Assistant in Los Angeles**CLMI Group, LLC**Gardena, California Start Date10/07/2026Full-TimeCLMI Group, LLC is hiring a Construction Administrative Assistant for full-time, on-site work in Gardena, California, supporting multifamily and commercial...SuggestedFull timeFor contractorsFor subcontractorWork at office
- ...Job Description Job Description Job Title: Construction Administrative Assistant Location: Los Angeles, CA (On-Site) Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations...SuggestedFull timeFor subcontractorWork at office
$70k - $95k
...Hybron Administrative Assistant Hybron is an advanced manufacturing company that is building lightweight composites at mass production scale. At Hybron, we have pioneered a new composites manufacturing process that enables complex, high-performance composite parts...SuggestedFull timeTemporary workWork at officeMonday to FridayShift workHybron
Hawthorne, CA3 days ago$64.6k - $107.6k
...0 schedule, and a great 401K matching program. Position Overview Our programs are seeking a high energy, dependable Administrative Assistant to join our team at the Space Park Campus. Candidate will support the Ground Solutions & Mission Support (GSMS) Software (...SuggestedWork at officeShift work- ...Administrative Assistant PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position...Contract workFor subcontractorWork at officeLocal area
$44.8k - $55.9k
Title: Administrative Assistant Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work...Work at officeLocal areaFlexible hours$20 - $23 per hour
Z&S Management Chatsworth Support Center Full-Time Requisition #: ADMIN006909 Description Administrative Assistant - $20.00 - $23.00 per hour | Full-Time | Inglewood, CA. Start Your Career with Purpose! At 360 Behavioral Health, our Administrative Assistants play a key...Hourly payFull timeWork at officeMonday to Friday$58k - $70k
...initiative and proven ability get involved in many facets of executing Federal’s business plan. Federal Realty is seeking an Administrative Assistant to provide administrative support and front desk coverage at our regional office in El Segundo, California. The ideal...Full timeWork at officeMonday to Friday$25 - $28 per hour
Seeking an Administrative Assistant to support our residential department andChief Operating Officer (COO). With a vast portfolio of thousands of residential units, we offer a stable and dynamic environment for your career growth. Responsibilities: Ensuring seamless...Hourly payFull timeTemporary workWork at officeWeekend work$22 per hour
...incoming mail, and coordinate messenger services. Provide administrative support to the workplace experience team. Follow basic work... ...Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Application...Contract workTemporary workSecond jobWork at officeMonday to Friday$25.7 - $31.93 per hour
...and straight 'A's (2018-2024) for hospital safety from The Leapfrog Group.For more information, visit Responsibilities The Administrative Assistant works with the Hospital Administrator/CEO, Administrative team members and department heads to ensure compliance with...Full timeWork experience placementWork at officeLocal areaShift work- ...Administrative Assistant (Human Resources) We are seeking a reliable and detail-oriented Administrative Assistant to support the Human Resources Department on a temporary basis. This role is ideal for someone who thrives in a structured environment, enjoys organization...Temporary workWork at office
- ...Administrative Assistant Location: Culver City, CA (Onsite) Duration: 3 months (possible extension/convert to FTE) Note: Client needs someone who is able to keep up with a complex, high volume, fast paced desk. Someone buttoned up and savvy to manage a Presidents...Full timeTemporary work
$65k - $75k
...Administrative Assistant As Administrative Assistant, you will provide day-to-day administrative support to a team or department, handling scheduling, correspondence, filing, and other clerical functions. Essential Duties and Responsibilities Manage calendars...Hourly payH1bWork at officeLocal areaRemote workVisa sponsorshipWork visaFlexible hours$65k - $75k
...Administrative Assistant The Administrative Assistant position reports directly to the CAS Advisory & Transactions Operations Lead and will... ...in 1965 and has another $19.5 billion currently under construction or in the pipeline. All job offers are contingent on completion...Remote work- Southern-California-Hospital is seeking an Administrative Assistant to provide clerical and high-level support within a busy hospital environment. The role includes coordinating calendars, drafting documents, preparing minutes, and maintaining reports to support department...
$19 per hour
...Job Description Job Description We are hiring immediately for full time ADMINISTRATIVE ASSISTANT positions. Location : 8600 Hayden Place, Culver City, CA 90232. Note: online applications accepted only. Schedule : Full time; Monday through Friday, hours...Hourly payFull timeLocal areaImmediate startRemote workMonday to FridayFlexible hoursWolfgang Puck Catering
Culver City, CAmore than 2 months ago$93.5k - $137.5k
...applied to support all program activities through all phases of the program. You will maintain program schedules and deliverables, assist in developing alternatives to accommodate changes to the program plan and communicate any deviations of the current plan to the program...Full timeFor contractorsWork experience placementCurrently hiringMillennium Space Systems
El Segundo, CA1 day ago$165k - $275k
...PTO, casual dress code Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses Team Growth: 500+ employees and counting across 5 global offices Salary Range: $165,...Contract workWork experience placementCasual workRelocation packageCHAOS Industries
El Segundo, CA4 days ago$31.73 - $40 per hour
...entertainment products, services and technologies. For additional information, go to Position Summary We are looking for a Sr Administrative Assistant to provide full range of administrative support for the EVP, Head of the Screen Gems label including handling phones,...Work at officeFlexible hours- KBR, Inc in El Segundo, California, is looking for an Administrative Assistant to provide high-level support within the MILSATCOM Systems Engineering, Integration, and Test (MSEIT) program. You will work with senior leaders, government customers, and vendors, coordinating...
- Sony Pictures Entertainment, Inc. is seeking a Sr Administrative Assistant to provide full administrative support for the EVP, Head of the Screen Gems label, including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports...Work at office
$70k - $85k
...Executive Assistant K1 is seeking an Executive Assistant to support 3-5 Executives of the firm located in Manhattan Beach, CA. A... ...Essential Job Functions: Provide direct professional and personal administrative support to 1-3 Executives Schedule and coordinate the...Work at officeFlexible hours- Property Management Associates in California seeks an Administrative Assistant to support our residential department and COO. You will coordinate training schedules, assist the team, and help maintain spreadsheets and online advertising, working with site staff, vendors...Work at office
$176.8k - $208k
...Senior Schedulers to support a local transit agency with scheduling services for a major capital program, including heavy civil construction and bus/highway interface work. These roles will develop, maintain, and analyze detailed, logic-driven CPM schedules to support...Full timeFor contractorsWork at officeLocal areaRemote workConsertus-US
El Segundo, CA19 hours ago- ...CONTRACT THAT COULD SEE EXTENSIONS OR CONVERSION TO FULL-TIME. We are seeking an Executive Assistant for our client partner. The Executive Assistant/Tax Project Administrator position is responsible for the Corporate Controllers Office and Tax leadership teams and...Full timeContract workTemporary workWork at office
Beacon Technologies
El Segundo, CAa month ago $80k - $120k
• • • Executive Assistant Headquartered in Southern California, Skechers—the Comfort Technology Company®—has spent over 30 years helping... ...: The Executive Assistant provides comprehensive, high-level administrative and strategic support to our Chief Digital Officer. This role...Work at officeLocal areaShift workSkechers
Manhattan Beach, CA17 days ago$77.6k - $176k
...offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and...Full timePart timeFor contractorsWork at officeLocal areaRemote workBooz Allen Hamilton
El Segundo, CA19 hours ago$115k - $136k
SABG is seeking an Executive Assistant to support senior government and military leadership on DoD programs in El Segundo, CA. The role involves executive-level administration, protocol coordination, and information management in a fast-paced environment. The position...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Construction Administrative Assistant. Be the first to apply!
Related searches
- administrative associate El Segundo, CA
- administrative assistant/recruiting El Segundo, CA
- administrative assistant El Segundo, CA
- administrative assistant police department El Segundo, CA
- operations administrative assistant El Segundo, CA
- engineering team administrator El Segundo, CA
- operations assistant El Segundo, CA
- administrative assistant logistics El Segundo, CA
- business assistant El Segundo, CA
- team administrator El Segundo, CA